LEGAL EXECUTIVE

Job Purpose

The Legal Executive supports the Legal & Corporate Affairs Manager in safeguarding the legal interests of the Company and the Group. The role provides legal support on contract drafting and review, documentation management, intellectual property and licensing administration, corporate secretarial coordination, and dispute monitoring.

The Legal Executive ensures that legal documentation is accurate, properly executed, stamped, filed, and tracked, and that business units receive timely and practical legal support across the Retail and F&B divisions.

Duties and Responsibilities

A. Contract Drafting and Review

1. Prepare first drafts of, and conduct preliminary review of, Lease and Tenancy Agreements, Franchise Agreements, supplier agreements, marketing collaboration agreements, bank tie in agreements, Non Disclosure Agreements, and other commercial documents, for review by the Legal & Corporate Affairs Manager.

2. Identify key commercial terms, legal risks, and deviations from Company standard positions, and prepare review notes and issue lists for the Manager.

3. Maintain and update the Company's library of standard agreement templates, clauses, and checklists.

4. Assist in the review and standardisation of Company Terms and Conditions, policies, and customer facing documentation, including promotions, loyalty programmes, and gift vouchers.

5. Attend negotiation meetings with the Manager when required and record negotiation points, agreed positions, and action items.

B. Lease and Tenancy Support

1. Prepare summaries of tenancy agreements covering key dates, rental, deposits, service charges, rebates, renewal options, fit out obligations, and termination provisions.

2. Monitor tenancy expiry, renewal, and option exercise dates, and alert the Manager and relevant departments at least six (6) months in advance.

3. Respond to routine queries from Retail, F&B, Finance, and Projects teams on tenancy obligations, escalating complex matters to the Manager.

C. Contract Administration and Records Management

1. Maintain the Group contract register, including agreement status, parties, key dates, values, and renewal deadlines.

2. Coordinate the execution of agreements, including obtaining internal approvals, arranging signatures by authorised signatories, and tracking return of executed copies from counterparties.

3. Arrange stamping of agreements with the Inland Revenue Board (LHDN) within the statutory timeline, and arrange regulatory filing where required.

4. Maintain proper filing and safekeeping of original agreements and legal documents in accordance with the Company's document retention requirements and the Personal Data Protection Act 2010.

5. Prepare executive summaries of major tenancy, franchise, and commercial agreements for the Manager's review.

D. Intellectual Property, Licences, and Permits

1. Maintain a register of trademarks, logos, franchises, business licences, and duty free licences for the Group.

2. Coordinate trademark filings, renewals, and responses with appointed trademark agents and the Intellectual Property Corporation of Malaysia (MyIPO).

3. Monitor licence and permit expiry dates and coordinate timely renewals with the relevant authorities and internal departments.

4. Report suspected trademark infringement or counterfeit matters to the Manager.

E. Corporate Secretarial and Governance Support

1. Liaise with the Company Secretary on the preparation of Directors' resolutions, shareholders' resolutions, and other corporate secretarial documents for execution.

2. Maintain records of corporate information for the Company, its subsidiaries, and associated companies, including directors, shareholders, and registered addresses.

3. Track statutory filing deadlines under the Companies Act 2016 and follow up with the Company Secretary to ensure timely compliance.

F. Litigation, Disputes, and Claims

1. Maintain a litigation and dispute register, including case status, key dates, hearing dates, and estimated exposure.

2. Liaise with external panel solicitors on documentation, evidence gathering, and case updates, as directed by the Manager.

3. Prepare draft letters of demand, replies to routine claims, and other legal correspondence for the Manager's review.

G. Advisory Support to Departments

1. Provide first level legal support to Human Resource on employment contracts, confidentiality agreements, consultancy agreements, and related documentation, escalating disciplinary and employment law issues to the Manager.

2. Assist Finance and Accounts in reviewing contractual provisions relating to rental obligations, deposits, rebates, inter company agreements, and loan documentation.

3. Assist in drafting correspondence to Principals, Landlords, regulators, and external stakeholders.

H. Legal Research and Reporting

1. Conduct legal research on laws, regulations, and case developments relevant to luxury retail and F&B operations, and prepare research notes.

2. Assist in preparing periodic legal updates, compliance reports, and risk summaries for the President and Senior Management.

3. Keep track of new and amended legislation, including consumer protection, data protection, and licensing requirements, and highlight impact to the Manager.

I. General

1. Support the general administration of the Legal Department, including budget tracking and invoice processing for external legal fees.

2. Maintain strict confidentiality of all legal, commercial, and personal information handled.

3. Perform other duties as assigned by the Legal & Corporate Affairs Manager or Management from time to time.

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person