Legal Practice Assistant

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for a Legal Practice Assistant (PA) to join our Litigation team, based in Melbourne. In this role, you will support a Partner and a team of lawyers, while also providing support to other stakeholders across the business as required.

This is a varied and hands-on role suited to a career PA who enjoys building strong relationships, staying organised and delivering high-quality support in a busy professional services environment.

Responsibilities

• Core administrative support including diary management, meeting coordination, travel arrangements, file management and management of internal and external communications
• Billing and financial administration including monthly billing support, expense management, client reporting and coordination of outstanding invoices
• Litigation and disputes support including document preparation, formatting and amendment, creation of templates and court-related documentation, management of key deadlines and general matter administration
• Preparation and formatting of documents and presentations across Microsoft Word, PowerPoint and Excel
• Team support including proactively anticipating needs, coordinating workflows, providing coverage support when required and maintaining strong stakeholder relationships across the firm

Requirements

• Prior experience as a Legal Secretary or Practice Assistant within a law firm or professional services environment
• Exposure to litigation, disputes or broader legal practice areas is advantageous, with an understanding of litigation processes and court documentation highly regarded
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• Willingness to attend the office for a minimum of four days per week
• A proactive, collaborative and client-focused approach, with exceptional attention to detail and a commitment to delivering high-quality support

Why NRF?

At Norton Rose Fulbright Australia, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Remuneration will be commensurate with relevant experience. Please note we will not be accepting agency applications for this position.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

To apply online click the 'Apply' button below. If you require any adjustments to the recruitment process or if the application portal is inaccessible to you, please don't hesitate to contact Lottie Williams via (+61) 451 028 544 or [email protected] for a confidential discussion.

If you are trans or gender diverse and would like a confidential discussion before applying, please contact Yvette Borradale (03) 8686 6003 8686 6003) or Scott Baker (02) 9330 8578 9330 8578).

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.