Legal Practice Assistant IP

Title

Legal Practice Assistant

Department

Intellectual Property

FLSA Status

Non - Exempt

Reports To:

Summary

The candidate will be responsible for administrative case management and litigation support of the Intellectual Property Practice group.

Essential Job Functions

• Opening new files and closing of old files
• Submitting invoices (from foreign associates, etc.) to accounting for processing and billing, and continued progress follow-up as needed
• Entering and finalizing attorney time into Aderant and/or reviewing prebills for final invoice processing
• Preparing and sending daily deadlines to attorneys and paralegals
• Updating files
• Submitting expense reports for attorneys
• Processing associate dues and renewals
• Other legal/administrative support in particular unbillable tasks

Necessary Knowledge, Skills and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Educational and Experience Requirements

• High School diploma
• Prior Legal Practice Assistant experience required
• Prior Intellectual Property experience required.

Work Environment and Physical Demands

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.