LIAISON

About the role

The Liaison Officer – Admin is responsible for handling administrative, documentation, coordination, and liaison activities related to the company's trucking and logistics operations. The role coordinates with drivers, clients, suppliers, government offices, and internal departments to ensure smooth and timely completion of operational requirements.

Key responsibilities

• Coordinate with drivers regarding truck assignments, dispatch schedules, delivery requirements, and operational concerns.
• Process and monitor truck and driver documents, permits, licenses, registrations, insurance, and other regulatory requirements.
• Liaise with LTO, LTFRB, LGUs, clients, suppliers, and other government or external offices as needed.
• Follow up on vehicle registration, permits, clearances, certifications, and other required documents.
• Prepare and maintain dispatch sheets, trip tickets, delivery documents, monitoring reports, and other logistics records.
• Maintain updated records and masterlists of trucks, drivers, and other logistics personnel.
• Monitor expiration dates of truck documents, driver's licenses, permits, insurance, and certifications.
• Assist in coordinating truck maintenance, repairs, inspections, and other vehicle-related requirements.
• Monitor driver attendance, deployment, absences, replacements, and reliever requirements.
• Encode and maintain daily trip, fuel, mileage, delivery, and truck utilization records.

About you

• Bachelor's degree in Business Administration, Logistics, Office Administration, or a related field.
• 1–2 years of experience in trucking, logistics, fleet administration, liaison, or office administration preferred.
• Knowledge of trucking and vehicle documentation is an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong communication, coordination, and organizational skills.
• Willing to perform both office-based and field liaison work.
• Detail-oriented, reliable, and able to manage multiple tasks and deadlines.