Liaison Officer

Serves as the official link between the organization and government agencies/LGUs.

Responsible for preparing, submitting, tracking, and renewing all required permits, licenses,

clearances, and regulatory documents to ensure full compliance and avoid operational delays.

KEY RESPONSIBILITIES

1. Permit & Document Processing

● Prepare, verify completeness, and submit applications for:

● Business permits / Mayor’s Permit, Barangay Clearance

● Building, occupancy, electrical/plumbing permits

● Fire Safety Inspection Certificate (FSIC), ECC/Environmental permits

● BIR, SEC, DTI, SSS, PhilHealth, Pag-IBIG registrations/updates

● Other industry-specific licenses, certifications, and clearances

● Pay application/processing fees and secure official receipts

● Follow up on pending applications, attend hearings/inspections, and resolve deficiencies

● Collect signed permits and approved documents upon release

2. Government & Stakeholder Coordination

● Act as primary company representative to LGUs, national agencies, and regulatory

bodies

● Build and maintain good working relations with government personnel

● Coordinate internal teams to gather technical, legal, and supporting documents

● Attend consultations, inspections, and meetings as required

3. Monitoring & Compliance

● Maintain a master log of all permits with expiry dates; initiate renewals ahead of

deadlines

● Monitor new ordinances, policies, and regulatory changes; report impacts to

management

● Ensure all activities align with laws to prevent penalties or suspensions4. Records & Reporting

● Keep organized digital/physical files of applications, receipts, and approved permits

● Submit regular status updates and progress reports to management

● Prepare compliance summaries for audits or internal reviews

5. Other Duties

● Perform fieldwork, document deliveries, and errands as needed

● Assist with notarization, apostille, and other legalization requirements

● Support related administrative tasks assigned by the manager