Library Assistant (Trainee)

Job Designation: Library Assistant

Job Summary:

The Library Assistant will be responsible for supporting day-to-day library administrative and operational activities. The role involves coordination with various departments, maintaining library records, managing collections, preparing reports, and ensuring efficient library services, particularly within an educational institution environment.

Designation

Library Assistant

Location

Chandigarh

Department

Library

Key Responsibilities

• Handle day-to-day administrative activities of the library section.
• Manage inter-departmental correspondence, files, letters, and official documents.
• Prepare reports and documentation as required by the Section Head.
• Collect, compile, and present relevant materials, data, facts, and figures to support decision-making.
• Maintain daily, weekly, and monthly reports related to library operations.
• Maintain stock registers, book registers, and databases of library resources.
• Perform housekeeping of books, magazines, journals, and other publications.
• Assist in acquisition, processing, and organization of library materials.
• Carry out scanning, CD writing, and basic digitization activities.
• Ensure accurate record-keeping and data entry in library automation systems.
• Support smooth functioning of library services and user assistance.
• Good understanding of library administration and operational procedures.
• Familiarity with academic library systems and workflows.

Educational Qualifications

• Bachelor’s Degree in Library Sciences from a recognized university.

Professional Certifications

• Not mandatory; certification in Library Automation or Information Management will be an added advantage.

Professional Experience

• Minimum 3 years of administrative experience in a library environment.
• Experience in educational institutes will be preferred.

Skills and Competencies

• Proficiency in computer applications and library automation software.
• Strong documentation, reporting, and record-management skills.
• Ability to manage databases, stock registers, and library records accurately.
• Knowledge of scanning, CD writing, and basic digitization processes.
• Good organizational and time-management skills.
• Effective communication and coordination abilities.
• Attention to detail and ability to handle multiple tasks efficiently.