Library Specialist

Join the Round Top Family Library team as a part-time Library Specialist and help create a welcoming, engaging experience for patrons of all ages. This hands-on role combines customer service, book processing and cataloging, daily library operations, and support for educational programs and community events. Reporting directly to the Executive Director, the Library Specialist works collaboratively with staff and volunteers to support the Library’s daily operations and mission. We’re looking for an organized, dependable, and friendly individual who enjoys working with people, paying attention to details, and contributing to a close-knit community organization. If you enjoy variety in your work and want to make a positive difference in your community, we’d love to hear from you.

Essential Job Functions:

Patron Services and Circulation

• Welcome patrons and visitors and provide courteous, helpful customer service.
• Check library materials in and out using the library’s circulation system.
• Assist patrons with library accounts, locating materials, and general library questions.
• Answer telephone calls and direct inquiries to the appropriate staff member when needed.
• Assist patrons with basic computer, internet, printing, and other library resources.
• Maintain an organized and welcoming front desk and public service area.

Collection Maintenance and Cataloging

• Shelve returned books and other library materials accurately and promptly.
• Maintain orderly shelves and assist with inventory and collection organization.
• Process new books and other materials for circulation, including labeling, covering, and entering or updating records in the library catalog.
• Update and maintain accurate catalog and collection records.
• Assist with book displays, shelf reading, collection organization, and other projects related to library materials.
• Follow established collection policies and procedures and refer collection decisions to the Executive Director.

Daily Operations and Administrative Support

• Help maintain clean, organized, and welcoming public library areas.
• Monitor supplies and notify the Executive Director when materials or supplies need replenishing.
• Report facility maintenance, security, or safety concerns promptly.
• Assist with routine data entry, recordkeeping, library statistics, and accreditation documentation.
• Help maintain accurate records in library and administrative systems, including Little Green Light, as assigned.
• Assist with social media posts, flyers, program announcements, and other communications as needed, ensuring all content follows RTFL’s branding guidelines and receives approval from the Public Relations Chair and Executive Director before publication or distribution.
• Open and close the library as scheduled, following established procedures for securing the building, handling daily operations, and preparing the library for patrons.

Programs, Events, and Community Support

• Assist with the preparation and cleanup of spaces for library programs and events.
• Help organize program materials, supplies, registration information, and other event needs.
• Assist with select annual events, which include Christmas in the Library, the RTFL Annual Gala, the Chili Cook-Off, and other special events as assigned.
• Work cooperatively with the Executive Director, Children’s Program Coordinator, volunteers, committee members, and community partners.
• Follow all applicable child safety procedures, including the Library’s second-adult-in-the-room policy.
• Complete required training and assist with maintaining program records and documentation as directed.

General Responsibilities

• Protect confidential patron information, maintain the security of library accounts and systems, and follow established procedures for handling personal information.
• Follow all Library policies, procedures, and established work practices.
• Communicate questions, concerns, and operational needs to the Executive Director.
• Perform other related duties as assigned.

Education and Qualifications

• High school diploma or equivalent required; additional education or relevant work experience preferred.
• Previous experience in a library, customer service, office, or community-service setting preferred.
• Strong organizational skills and attention to detail.
• Friendly, professional communication and interpersonal skills.
• Basic computer proficiency and the ability to learn library software and other technology systems.
• Working proficiency with Google Workspace, including Gmail, Docs, and Sheets
• Working proficiency with Canva and social media platforms preferred.
• Ability to work independently on assigned tasks and cooperatively with staff and volunteers.
• Dependability, flexibility, and a willingness to assist with a variety of day-to-day library needs.
• Ability to complete required child safety and abuse prevention training.
• Willingness to complete CPR and First Aid training if requested by the Library.

Compensation and Benefits

• This is a part-time, non-exempt position.
• Benefits: This part-time position does not include paid time off (PTO) or an employee benefits package.
• Overtime: Advance approval from the Executive Director is required for overtime. All hours worked will be compensated in accordance with applicable law.

Working Conditions and Schedule

• Regular Schedule: Tuesday through Thursday, 9:30 a.m. to 5:30 p.m.; Friday, 9:30 a.m. to 3:30 p.m.
• Schedule Flexibility: Occasional schedule adjustments may be necessary to meet Library needs. Saturday hours (10:00 a.m. to 2:00 p.m.) may be required occasionally to assist with staffing coverage, programs, or special events, with advance notice when possible.
• Work environment: Primarily on campus in a public library setting, with occasional off-campus duties or events.
• Physical requirements: Regular standing, walking, bending, reaching, and shelving books and other materials. Must be able to lift and carry library materials and supplies weighing up to 25 pounds, with reasonable accommodation as applicable.
• Lunch break: A 30-minute paid lunch break is provided during each scheduled shift. The timing of the break will be coordinated with the Executive Director to ensure adequate library coverage.
• Evening and weekend responsibilities: Occasional assistance with special programs and events may be required with advance notice.
• Travel: Infrequent travel may be required.
• Reporting relationship: Reports directly to the Executive Director.

Workplace Policies and Expectations

• Comply with Round Top Family Library bylaws, policies, procedures, and applicable workplace requirements.
• Treat patrons, children, parents, staff, volunteers, board members, and community partners with courtesy and professionalism.
• Follow established safety, security, confidentiality, and child protection procedures.
• Promptly report policy concerns, safety issues, and operational problems to the Executive Director.
• Maintain a professional, welcoming, and service-oriented approach while representing Round Top Family Library.

Pay: $17.00 - $22.00 per hour

Expected hours: 30.0 – 35.0 per week

Work Location: In person