Licensing Assistant – ON SITE

Company:

Salesone designs and collaborates with brands, retailers, and the pop culture

community at large to create officially licensed products for such brands as:

· Dungeons and Dragons

· Marvel

· Star Wars

·DC Comics

·Warner Brothers

· Nickelodeon

·Hasbro

·Anime

Position Overview:

We are seeking an energetic and organized Licensing Assistant to join our team. The

ideal candidate thrives in a fast-paced environment and is passionate about Fashion/

Jewelry and the Pop Culture/ Fan Market. You will play a crucial role in the

administrative responsibilities in our fast-growing Licensing business.

Essential Responsibilities, Including but Not Limited To:

Buyer & Sales Support

·*Organize,* maintain and update buyer progress sheets including new orders, product selections, revisions, factory quotes, costs, delivery estimates, and production updates. Communicate relevant information to sales representatives and buyers via updated and accurate work-in-progress (WIP) sheets as needed.

·Monitor and support delivery timelines and proactively communicate changes to the Sales and Licensing Teams, and Account Coordinators.

·Provide Sales Team with progress reports as appropriate.

·Maintain accurate and organized records of licensing documents and communications.

Production & Cross-Functional Coordination

· Monitor, escalate, and assist as needed with product and art development timelines across appropriate teams to ensure requested changes, approvals, and production requirements align with delivery goals.

·Monitor and support Account Coordinators on product revisions, production status, deadlines, costs, and delivery expectations to ensure changes are accurately reflected across departments.

·Provide administrative and operational support as needed.

Licensing, Submissions, Testing & Documentation

**·**Monitor approvals of assigned accounts and track licensing submissions through entire lifecycle, coordinating with appropriate teams.

·Support the maintenance of assigned contractual samples.

·Maintain updated records of all samples to assist with licensing reviews or audits.

·Coordinate required internal and external product testing and track results to meet all deadlines.

Sample Management, Consistency & Quality Control

**·**Manage product samples including receiving, organizing, tracking, preparing, distributing, and maintaining samples for internal departments’ other business needs.

·Support the Design Team by conducting quality-control reviews of licensed samples to identify defects, inconsistencies, or deviations from approved artwork, packaging, or product specifications.

·Partner with internal teams to resolve discrepancies discovered during sample reviews.

·Ensure all samples provided throughout the departments are returned in good condition and archived accordingly.

·Maintain a record of product weights and dimensions, both boxed and individual, for international shipments.

E-Commerce, Marketing & Brand Support

**·**Coordinate product requirements for e-commerce photography.

·Create PDF documents of products, ensuring accuracy of final retail presentation.

·Support the Social Media and Marketing Teams on all product related needs.

·Proactively ensure availability of product samples and assets for e-commerce and marketing, aligning with any scheduled marketing initiatives.

·Acquire, prepare, or ship samples for the Social Media team to fulfill influencer, blog, or commercial use requirements.

Shipping & Logistics

·Manage product sample shipments to support purchase order fulfillment, product development, and approval requirements.

·Coordinate licensing sample shipments across all accounts, ensuring materials reach the appropriate parties within required approval timelines.

Qualifications:

• College Degree required.

• Previous experience in product licensing, and administrative support is a plus.

• Ability to manage full product life cycle in a high volume enviroment.

• Minimum 2 years similar Office Experience preferred.

• Excellent verbal and written communication abilities.

• Proficiency in Microsoft Office Suite and experience with database management.

• Ability to work independently and as part of a team.

• Critical Thinking and Creative Problem-Solving Skills

• Spanish Speaking is a Plus but not required

• Experience with Sage 100 a Plus

• Reliable with a Great Attitude a Must

Benefits included but not limited to:

• 2 Weeks Vacation and 5 Personal/Sick Days

• Opportunities for professional development and growth within the CP Licensing

Industry.

• Company Sponsored Benefits including Medical, Dental, and Vision

• 401 K with Company match

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Norwalk, CT 06855 (Required)

Work Location: In person