Licensing Coordinator

Licensing & Brand Approvals Coordinator - Sports, Entertainment, Fashion Merchandising

Contract: 6 months – possible extension

Location: New York City office - hybrid - 4 days per week in office, 1 remote.

Pay Rate: $23 - $29 per hour on W2

Russell Tobin & Associates is currently seeking a Licensing & Brand Approvals Coordinator to work for one of our professional sports club clients. Licenser with consumer product experience within entertainment, sports, or fashion merchandising - highly desirable.

Position Summary

This contract position is responsible for overseeing the client's consumer products artwork approval process, ensuring all licensed products accurately and consistently represent the intellectual property and brand standards.

The Licensing & Brand Approvals Coordinator serves as the primary owner of the Consumer Products (CP) approval system and workflow, partnering closely with licensees and the VP of Consumer Products to review, approve, and guide the proper use of client's marks, logos, and creative assets across all licensed merchandise categories.

Required Skills

• Strong understanding of brand standards and intellectual property usage principles
• Exceptional attention to detail with the ability to review creative assets accurately and consistently
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment
• Strong organizational and process management skills
• Excellent written and verbal communication skills, with the ability to provide clear and constructive feedback
• High-level of commitment to a quality work product and organizational ethics, integrity and compliance
• Ability to work effectively in a fast paced, team environment
• Strong interpersonal skills and the ability to effectively communicate, both verbally and in writing
• Demonstrated decision making and problem-solving skills
• High attention to detail with the ability to multi-task and meet deadlines with minimal supervision
• Proficiency in Word, Excel, PowerPoint and Outlook

Education and Experience

• Bachelor’s Degree required
• 1+ years of experience required

Desired

• Experience working with licensed consumer products or brand approvals systems
• Licenser in consumer product experience within entertainment, sports or fashion merchandising - highly desirable.
• Familiarity with artwork file formats and creative workflows

Primary Responsibilities

• Own and manage the client's product artwork approval system, including intake, review, feedback, and final approval of submitted creative assets
• Review licensee-submitted artwork to ensure compliance with league IP usage guidelines, brand standards, and contractual requirements
• Serve as the primary contact for licensees regarding artwork approvals, logo usage, and intellectual property-related questions
• Provide clear, actionable feedback to licensees to ensure timely revisions and approvals
• Maintain and help evolve brand guidelines, approval criteria, and best practices for Consumer Products
• Track approval status across categories, identify workflow bottlenecks, and recommend process improvements to enhance efficiency and scalability
• Partner cross-functionally with internal stakeholders (e.g., Brand, Legal, Marketing) as needed to ensure alignment on IP usage and brand representation
• Maintain organized records of submissions, approvals, and correspondence within the approval system
• Additional responsibilities as assigned

Must be authorized to work in the United States

Why Join?

This role offers the chance to impact financial performance, gain exposure to strong leadership principles, and grow professionally—all with competitive pay and potential for long-term engagement.

PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.