LIMS Administrator

Job Title: LIMS Administrator III

Location: Oklahoma City, Oklahoma, USA

Work Mode: Onsite – 5 days per week

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

Contract Duration: March 1, 2027 – February 29, 2028, with an option to renew

Interview Process: One round – In-person interview

Job Summary

We are seeking an experienced LIMS Administrator III to manage, maintain, and enhance Laboratory Information Management Systems (LIMS) within a public health laboratory environment.

The ideal candidate will have strong technical expertise in LIMS administration, medical laboratory workflows, database management, system integrations, troubleshooting, upgrades, and validation. The candidate will collaborate with laboratory personnel, IT teams, software vendors, and other stakeholders to ensure system reliability, regulatory compliance, data integrity, and operational efficiency.

Key Responsibilities

• Administer, maintain, and enhance existing Laboratory Information Management Systems (LIMS), including LabWare/Rees, Neometrix, or similar platforms.
• Analyze laboratory workflows and database performance to identify opportunities for system optimization and improvement.
• Implement system modifications and enhancements to meet evolving business and laboratory requirements.
• Troubleshoot software issues, coordinate vendor support, implement corrective actions, and perform preventive maintenance.
• Support LIMS upgrades, installations, system testing, validation, environment refreshes, backups, and performance monitoring.
• Implement and maintain laboratory data interfaces and integrations, including HL7 ORU messages, Electronic Laboratory Reporting (ELR), and related result-messaging formats.
• Support public health laboratory interoperability initiatives and antibiotic resistance laboratory reporting integrations.
• Develop and maintain web-based laboratory accessioning pages, test requisition workflows, and visual workflows for tracking laboratory tests and samples.
• Maintain laboratory network connectivity, including equipment connections, IP configuration, file transfers, and serial data communications.
• Develop Crystal Reports and ad hoc SQL queries based on business and reporting requirements.
• Create and maintain technical documentation, system procedures, troubleshooting records, and implementation plans.
• Coordinate with vendors, internal IT teams, and business stakeholders on system changes, upgrades, and technical issue resolution.
• Assist with grant-related documentation, funding opportunity reviews, implementation plans, budget justifications, performance evaluations, and milestones.
• Develop and deliver training for LIMS implementations, system usage, and administrative procedures.
• Ensure data security, confidentiality, and compliance with applicable healthcare and laboratory regulations, including HIPAA, CLIA, and CAP requirements.
• Lead technical investigations and coordinate resolution of complex system and operational issues.

Required Qualifications

• Bachelor's degree, preferably in a scientific field or a related discipline.
• Minimum of 4 years of professional experience with extensive technical knowledge of medical laboratory processes and procedures.
• Familiarity with federal regulatory requirements governing medical laboratories.
• Hands-on experience administering, maintaining, troubleshooting, or enhancing LIMS applications.
• Strong knowledge of database management, SQL queries, reporting, and system integrations.
• Experience supporting laboratory interfaces, data exchange, system upgrades, testing, and validation.
• Strong analytical, troubleshooting, documentation, communication, and collaboration skills.
• Ability to work onsite five days per week in Oklahoma City.

Required Technical Skills

Candidates with experience in the following technologies and standards will be preferred:

• LIMS: LabWare/Rees, Neometrix, or similar laboratory information management platforms
• Database & Reporting: SQL, Crystal Reports, ad hoc queries
• Programming & Scripting: Visual Basic, Visual Basic .NET, LIMS Basic, JScript.NET, script parsers
• Integration & Data Exchange: HL7, XML, ASTM E1381, ASTM E1394
• Web Technologies: HTML
• System Administration: Tomcat, FireDaemon
• Printing & Laboratory Equipment: ZPL, PCL
• Healthcare & Laboratory Compliance: HIPAA, CLIA, CAP

Preferred Candidate Profile

• Experience working in public health, clinical, diagnostic, or medical laboratory environments.
• Strong understanding of laboratory testing workflows, sample accessioning, and result reporting.
• Experience integrating laboratory instruments and external reporting systems.
• Ability to manage multiple technical priorities and work effectively with laboratory staff, IT teams, and external vendors.

Important: This is a fully onsite contract position in Oklahoma City. Candidates must be comfortable working from the office five days per week and attending an in-person interview.

Interested candidates can share their updated resumes highlighting relevant LIMS administration, laboratory systems, SQL, HL7 integration, and regulatory compliance experience.