Litigation Assistant Administrative

Description:

Job Description:

Core duties and responsibilities include the following. Other duties may be assigned.

• Collaborate with the assigned team during weekly and monthly team meetings and case audits/reviews.
• Maintain and update firm database using firm software.
• Process incoming mails, faxes, and email attachments.
• Ensure that firm protocol and procedures are followed when organizing and saving documents to the client file.
• Track due dates, appearances and deadlines including, but not limited to: statutes of limitations, response deadlines, court hearings, etc.
• Coordinate and correspond with opposing counsel regarding depositions, hearings, etc.
• Schedule and calendar remote appearances and motion hearings for attorneys.
• Maintain team calendar.
• Navigate California Superior Court websites and dockets to obtain relevant information.
• Conduct background research and investigation for active litigation cases.
• Draft various legal documents and judicial council forms, including but not limited to: summons,
• complaints, ancillary documents, notices, and declarations for filing with the court.
• Send requests to legal services company as needed (filings, courier requests, etc.).
• Track service of process for all Defendants in active litigation cases.
• Maintain and update master proofs of service.
• Propound and respond to discovery and supplemental discovery requests.
• Correspond with and contact clients as needed with updates.
• Handle client relations and coordinate deposition and discovery completion with clients.
• Obtain client signatures on various documents via Docusign, email and/or mail.
• Process Plaintiff deposition transcripts.
• Provide case status updates to medical providers as needed.

Requirements:

• Qualifications:
• Very well organized
• Good and consistent follow up skills
• Bachelor's Degree
• Excellent verbal and written communication skills
• Ability to handle large volume of cases and multiple cases at a time
• Ability to work well independently and in a team setting
• Paralegal Certification is a plus
• Knowledge of internet software, spreadsheet software and word processing software
• Prior experience with Google Suite is a plus