Litigation Secretary

Litigation Secretary (California, Hybrid/Remote Optional)

Opportunity

About Gallagher Huie + Blum

There has never been a better time to join Gallagher Huie + Blum (www.teamghb.com), a growing firm of nimble defense lawyers who help clients simplify the process of complex litigation, offering flexible work arrangements and locations throughout California. We help clients confront and overcome a wide variety of complex claims in state and federal court throughout California.

At GH+B, we serve as outside counsel for a diverse clientele encompassing businesses, insurance companies, and the public sector. Our firm has deep trial experience to win motions and achieve defense verdicts, resolving cases in the most efficient and favorable manner possible. We are recognized by Forbes as one of "America's Top Trusted Corporate Law Firms" and have been consistently included in Bloomberg Law's DEI Framework for our commitment to diversity, equity, and inclusion.

Our firm is at the forefront of legal technology, having made significant investments in cutting-edge IT and AI solutions to alleviate administrative burdens and increase efficiency, allowing our team to focus on delivering superior outcomes for our clients.

Litigation Secretary

We are currently accepting resumes for a litigation secretary position in California. Applicants must have 3+ years of legal secretarial experience, preferably with insurance defense, with the ability to prioritize workflow and switch between tasks easily. The ideal candidate will be team oriented and have the ability to work with other administrative professionals collaboratively, adapt to constantly changing demands, and show themselves capable of taking on new and unfamiliar tasks.

Essential Duties and Responsibilities

• Draft, format, proofread, revise and file documents with the courts.
• Ability to provide secretary support to five or more attorneys.
• Arrange meetings by generating and allocating invitations as directed in addition to reserving conference rooms. Organize for catering, audio/video, and other essential services as needed.
• Knowledge of calendaring including tracking of litigation deadlines.
• Track incoming assignments and complete tasks in a timely fashion.
• Ability to organize and prioritize work independently and flexibly.
• Handle special assignments, as well as overflow work from other secretaries.
• Remain flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the client coordinators.

Knowledge, Skills, and Abilities

• Must possess strong written and verbal communication skills, meticulous attention to detail, with the ability to manage multiple tasks, in a dynamic, fast paced environment.
• Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide information with ordinary courtesy, diplomacy and tact.
• Demonstrate organizational, prioritization, and attention to detail skills to allow for timely, effective, and accurate performance of job duties.

What We Offer

• Competitive compensation (exact compensation may vary based on skills, experience, and location).

• Comprehensive benefits package, including robust health insurance and a generous PTO policy.

• Collaborative and diverse work environment.

• Significant professional growth opportunities.

• The opportunity to gain valuable trial experience.

• Access to cutting-edge legal technology and resources.

• A supportive, client-focused firm culture that values responsiveness and regular communication.

• HQ in the heart of San Francisco's financial district, with flexibility in terms of location (you can be based anywhere in California) and work arrangements (onsite, hybrid, or remote).

• Gallagher Huie + Blum is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees feel valued and have the opportunity to succeed.