Logistic Admin Assistant

Key Responsibilities:

-  Process sales orders and generate Delivery Orders (DO) and invoices using Synergix.

-  Manage Purchase Requisitions (PR) and Purchase Orders (PO), including approval and release to vendors.

-  Respond to customer inquiries and maintain professional, timely communication.

-  Coordinate local and overseas shipments, including spare parts, demo units, and return/repair items.

-  Laise with local & overseas vendors for orders and shipping.

-  Prepare shipping documentation and liaise with freight forwarders or couriers.

-  Monitor temporary import/export permits and ensure compliance to avoid GST charges.

-  Access customer portals and perform e-invoice submissions for relevant orders.

-  Maintain and update inventory records and assist with stocktaking activities.

-  Ensure all processes comply with company policies on order handling, pricing, and documentation.

-  Collaborate with internal teams (Sales, Service, Logistics, Procurement), local  and overseas vendors.

-  Provide general administrative support and handle additional tasks as assigned.

Requirements:

• Minimum of 1–2 years in sales administration, customer service, or logistics operations.
• Proficiency in MS Office (especially Excel) and ERP systems- Strong verbal and written communication skills.- Excellent organizational and time management abilities.- Meticulous, detail-oriented, and able to manage multiple priorities effectively.- Ability to work independently and collaboratively in a fast-paced environment.- Proactive, resourceful, and capable of handling tasks under pressure

*Salary will commensurate with working experience and industry