Logistic Administrator

Key Responsibilities

• Coordinate and monitor customer orders from order processing through delivery or shipment completion.
• Check stock availability and coordinate with the Warehouse Team for order preparation and dispatch.
• Arrange and monitor local and international shipments according to required schedules.
• Book shipments with shipping lines, freight forwarders, and logistics providers.
• Coordinate pre-loading arrangements, container collection, loading schedules, and delivery arrangements.
• Plan and coordinate haulage arrangements, including container collection, delivery, and return schedules.
• Prepare, arrange, and maintain K1 Customs Declaration and import-related documentation.
• Coordinate with customs agents, freight forwarders, shipping agents, and relevant authorities on import and shipment matters.
• Prepare and verify Delivery Orders (DO), Packing Lists, invoices, shipping documents, and other logistics documentation.
• Monitor shipment, delivery, and order status and provide timely updates to relevant departments.
• Liaise closely with the Sales Team regarding orders, stock availability, delivery schedules, and customer requirements.
• Liaise with the Accounts Department regarding invoices, payment status, shipping charges, supplier payments, and related documentation.
• Follow up on delayed shipments, incomplete documentation, customs issues, and other logistics-related matters.
• Ensure all logistics and shipment documents are complete, accurate, and properly filed.
• Maintain systematic records of orders, imports, shipments, deliveries, customs documents, and related correspondence.
• Prepare logistics and shipment status reports when required.
• Assist in resolving operational issues and coordinate with relevant departments to ensure timely solutions.
• Perform other logistics and administrative duties as assigned by Management.

Requirements

• Diploma/Degree in Logistics, Supply Chain, Business Administration, or a related field.
• Experience in logistics, import/export, shipping, freight forwarding, or order coordination is preferred.
• Familiarity with K1 customs documentation, import procedures, shipment booking, haulage planning, and pre-loading arrangements is an advantage.
• Good understanding of logistics documentation and shipment processes.
• Proficient in Microsoft Office, particularly Excel.
• Strong coordination, communication, and problem-solving skills.
• Detail-oriented, organised, responsible, and able to meet deadlines.
• Able to work effectively with internal departments and external logistics partners.