Logistic & Warehouse Admin

ZarraZorra Bakery is looking for an organised and dependable Logistics & Warehouse Admin to grow together with our team.

The Logistic & Warehouse Admin will support the daily administration and coordination of our warehouse, inventory, purchasing documents and deliveries. This position will work closely with our production, outlet, purchasing and finance teams.

Job Responsibilities

1. Inventory Management and Stock Control

• Update and keep inventory records for receipts, stock issues, transfers, returns and adjustments in Microsoft Excel or the company’s inventory system, with proper supporting documents.
• Monitor stock levels and expiry dates, applying FIFO practices to highlight low-stock, excess-stock, damaged and short-dated items to minimize wastage.
• Conduct and schedule stock checks regularly, compare physical quantities against system records and assist in investigating discrepancies.

2. Receiving, Storage and Warehouse Safety

• Check incoming goods against purchase orders and delivery documents, including quantities, item details, condition and expiry dates where applicable. Report discrepancies immediately.
• Assist in storage organization, maintaining a cleanly labeled warehouse space compliant with company food storage, hygiene, and safety regulations.

3. Purchasing Administration and Document Control

• Prepare purchase requests and assist with purchase orders (POs), supplier quotations and order follow-ups in accordance with the company’s approval procedures.
• Check, organise and maintain purchase orders, delivery orders, goods received records, supplier invoices and other supporting documents. Coordinate with purchasing and finance on missing or inconsistent information.

4. Logistics and Delivery Coordination

• Liaise with suppliers, drivers, production and outlet teams on delivery schedules, stock readiness and receiving arrangements. Maintain delivery records and follow up on delays, shortages or returns.
• Log delivery activities and track delays, shortages, or product returns to ensure prompt resolution.
• Deliver bakery products to outlets, or other designated locations as instructed by the supervisor or management when needed, ensuring correct quantities, proper handling and timely delivery.

5. Reporting and Operational Communication

• Prepare and maintain operational updates with stock, purchasing and delivery reports, and communicate outstanding issues to the person in charge.

Requirements

• Minimum SPM or equivalent. Certificate or Diploma in Logistics, Supply Chain or any related field is an added advantage.
• Preferably 1–2 years of relevant experience in warehouse administration, logistics, inventory control or a similar role. Experience in F&B company is an advantage.
• Computer literate and comfortable using Microsoft Excel, digital systems and records, with the ability to learn new inventory, purchasing and other company systems.
• Able to handle warehouse, perform accurate data entry and check quantities and figures carefully.
• Organised, responsible and have good communication skills.
• Physically healthy and able to perform physical duties.
• Willing to work on weekends when required according to the work schedule.

What We Offer

• Staff meals allowance
• Annual salary increment, subject to company policy and performance
• Training and skills development
• Career growth opportunities
• Company trips and team activities
• Positive and supportive working environment

How to Apply

Interested candidates may apply directly by submitting an updated resume, or WhatsApp us at 018-359 9973 (HR). Please ensure your resume includes your contact details, employment history and relevant experience.

Benefits:

• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

License/Certification:

• driving license (Required)

Work Location: In person