LOGISTIC ASST/ADMINISTRATOR

About the role

The Logistics Assistant / Administrator provides support in the day-to-day coordination of logistics, shipping, delivery, documentation, and general administrative activities. The role ensures that shipments and deliveries are properly arranged, documents are accurately maintained, and administrative tasks are completed efficiently and on time.

Key responsibilities

• Assist in coordinating import and export shipments by sea, air, courier, and local transportation.
• Liaise with freight forwarders, courier companies, transporters, and shipping agents to arrange shipment and delivery schedules.
• Prepare and organize shipping documents such as Commercial Invoices, Packing Lists, Delivery Orders, Bills of Lading, Air Waybills, Certificates of Origin, permits, and other related documents.
• Assist in checking shipping documents to ensure information is complete and accurate.
• Monitor shipment and delivery status and follow up with relevant parties on outstanding matters.
• Coordinate with internal departments, suppliers, customers, and logistics service providers on shipment arrangements.
• Assist with customs and import/export documentation where required.
• Coordinate with warehouse personnel and transporters for collection and delivery of goods.
• Assist in checking freight, transportation, courier, and other logistics-related invoices and verify invoices against quotations and shipping documents.
• Provide general administrative support including data entry, preparing reports and correspondence, and maintaining accurate records.

About you

• Minimum Diploma / Nitec / Higher Nitec in Logistics, Supply Chain, Business Administration, or a related discipline.
• 1–2 years of relevant experience in logistics, shipping, warehouse, or administrative support is an advantage.
• Basic knowledge of import/export and shipping documentation is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational and time-management skills.
• Good communication and interpersonal skills.
• Detail-oriented and able to maintain accurate records.
• Able to work independently and as part of a team.
• Willing to learn and take on additional responsibilities when required.

About us

Fuji SMBE Industries Pte Ltd