logistic executive

Logistics Executive – Industrial / Project Equipment

Location: Vadodara, Gujarat
Department: Logistics / Dispatch / Commercial
Industry: Chemical Process Equipment / Industrial Manufacturing

Role Purpose

To support day-to-day logistics, dispatch and transportation operations, ensuring finished equipment and materials are dispatched safely, accurately and on time from the manufacturing plant to customers and project sites.

The position will coordinate with Production, Stores, Projects, QA/QC, Commercial, Accounts and Transporters for smooth execution of all dispatch activities.

Key Responsibilities

Dispatch & Logistics Operations

• Plan and coordinate daily dispatches as per production completion and customer delivery schedules.
• Arrange vehicles with approved transporters and ensure timely vehicle placement.
• Coordinate loading, packing, lashing and dispatch of industrial equipment and materials.
• Track vehicles and shipments until delivery at customer/project location.
• Maintain dispatch and delivery records.

Transportation Coordination

• Coordinate with transporters for vehicle availability, rates and placement.
• Select suitable vehicles based on equipment size, weight, dimensions and transportation requirements.
• Support ODC/oversized equipment transportation wherever applicable.
• Coordinate route details and delivery requirements with transporters and project sites.
• Follow up on delays, detention and delivery issues.

Documentation

• Prepare and maintain:
  • Delivery Challan
  • Invoice
  • E-way Bill
  • LR/GR
  • Packing List
  • Weight & Dimension details
  • POD
  • Other dispatch documents
• Ensure dispatch documentation is complete and accurate before vehicle movement.

Internal Coordination

• Coordinate with Production and Planning for equipment readiness.
• Coordinate with Stores for material availability and dispatch documentation.
• Coordinate with QA/QC for inspection clearance before dispatch.
• Coordinate with Projects/Customers regarding delivery schedules and site requirements.
• Coordinate with Accounts/Commercial for billing and dispatch-related documentation.

Customer & Site Coordination

• Follow up with customers/project sites regarding vehicle arrival and unloading arrangements.
• Share vehicle and dispatch details with customers.
• Obtain proof of delivery and close dispatch records.
• Escalate any transportation damage, shortage or delivery delay immediately.

MIS & Reporting

• Prepare daily/weekly dispatch and logistics reports.
• Maintain records of pending dispatches, vehicle placement, freight and deliveries.
• Update ERP/system entries related to dispatch and logistics.
• Maintain transporter performance and freight records.

Candidate Profile

Qualification:
Graduate / Diploma in Logistics, Supply Chain, Commerce, Mechanical, Production or a related field.

Experience:
2–6 years of experience in logistics, dispatch, transportation or commercial operations, preferably in a manufacturing/engineering environment.

Preferred Industry Experience

Candidates from:

Industrial Manufacturing | Heavy Engineering | Chemical/Process Equipment | Fabrication | Engineering Products | EPC | Machinery Manufacturing

Key Skills

• Logistics & Dispatch Management
• Transporter Coordination
• Vehicle Placement
• Freight Negotiation
• ODC/Heavy Equipment Transportation
• E-way Bill & Dispatch Documentation
• ERP / MS Excel
• Customer & Site Coordination
• Tracking & Follow-up
• Problem Solving

Important Screening Criteria

Mandatory: Industrial/manufacturing logistics or dispatch experience.

FRP/GRP experience: Not mandatory.

Candidates handling dispatch of industrial equipment, machinery, tanks, vessels, fabricated equipment, structures or other project materials can be considered.

Ideal Candidate

A hands-on Logistics Executive who is comfortable working closely with the plant, stores, production and transporters, can arrange vehicles quickly, maintain accurate dispatch documentation and continuously follow up until the material reaches the customer/site.

Typical experience target: 2–6 years
Location: Vadodara
Department: Logistics / Dispatch