Logistic Executive

Location- Invento, 2nd Floor, Plot No. 8, Parmanand Colony, Sector 12B, Dwarka, New Delhi – 110078

About Alchemy Art Studio

Alchemy Art Studio is a growing manufacturer and exporter of premium candles, candle vessels, home décor products, and accessories. We work with international clients and manage export orders across multiple global markets.

We are looking for an Export Operations Executive to coordinate export orders from production and quality checks through shipment dispatch and delivery.

About the Role

The role involves close coordination with vendors, manufacturing units, logistics partners, freight forwarders, and internal teams to ensure that export orders are completed accurately and within the required timelines.

The ideal candidate should be highly organized, proactive with follow-ups, detail-oriented, and comfortable managing multiple orders and deadlines simultaneously.

Key Responsibilities

• Coordinate with vendors and manufacturing units for production, order completion, quality checks, packing, and dispatch.
• Track export orders from production stage through final shipment dispatch.
• Follow up with vendors regularly to ensure orders meet agreed timelines and specifications.
• Coordinate QCAP / quality inspection activities and follow up on quality issues and corrective actions.
• Coordinate with courier companies, freight forwarders, shipping agents, and logistics partners for export shipments.
• Arrange and monitor shipment bookings, pickups, dispatches, and tracking.
• Assist in preparing and checking export documentation, including commercial invoices, packing lists, AWB/BL, COO, shipping bills, and related documents.
• Verify shipment and order details to minimize errors in documentation and dispatch.
• Coordinate with sales and accounts teams regarding order status, shipment requirements, payments, and documentation.
• Maintain accurate records of orders, shipments, vendor follow-ups, and operational activities in Excel/ERP systems.
• Monitor inventory and coordinate with procurement/production teams wherever required.
• Identify delays, shortages, quality concerns, or documentation issues and work proactively towards resolution.
• Provide timely updates to internal teams regarding production and shipment status.
• Maintain proper follow-up records and ensure pending tasks are closed within deadlines.

Requirements

• Graduate in Supply Chain, Logistics, Export Management, Operations, or a related field.
• Minimum 1 year of experience in export operations, logistics, supply chain, or a similar role.
• Experience in a manufacturing, trading, or export company will be preferred.
• Basic understanding of export documentation and procedures.
• Familiarity with Incoterms, AWB/BL, COO, shipping bills, invoices, and packing lists is preferred.
• Good working knowledge of MS Excel.
• Strong coordination and follow-up skills.
• Good spoken and written English.
• Strong attention to detail and ability to identify errors.
• Ability to manage multiple orders, vendors, and deadlines simultaneously.
• Proactive approach towards solving operational and shipment-related issues.
• Comfortable coordinating with vendors and logistics partners over calls, email, and WhatsApp.
• Willingness to travel for vendor visits, quality inspections, or other operational requirements as needed.

What We Offer

• Opportunity to work with international export operations and global shipments.
• Exposure to supply chain, vendor management, logistics, and export documentation.
• Learning and career-growth opportunities.
• Professional and collaborative work environment.
• Travel expenses reimbursed by the company for official travel.

Who Should Apply?

We are looking for someone who enjoys coordination, follow-ups, problem-solving, and getting things done on time. Candidates with experience in export operations, logistics, supply chain, or manufacturing operations are encouraged to apply.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person