Logistic Support

About the role

To provide day-to-day administrative and operational support for logistics activities, ensuring that goods, materials and finished products are properly coordinated, documented and delivered on time.

The role will work closely with the Warehouse, Production, Sales, Purchasing, Transporters and Customers to ensure smooth movement of materials and finished goods.

Key responsibilities

A. Delivery & Transport Coordination

• Coordinate daily deliveries and collections with customers, transporters and internal departments.

• Arrange lorries / transport according to delivery requirements.

• Prepare and communicate delivery schedules.

• Follow up on delivery status and ensure timely arrival of goods.

• Coordinate urgent or last-minute delivery requirements.

• Liaise with transporters regarding delivery issues, delays or changes.

• Maintain records of delivery performance and transportation activities.

B. Logistics Documentation

• Prepare and process delivery orders, packing lists, consignment notes and other logistics documents.

• Ensure delivery documents are complete and accurate before goods are dispatched.

• Check proof of delivery (POD) and follow up on outstanding documents.

• Maintain proper filing of logistics and delivery records.

• Assist with preparation of export/shipping documents when required.

C. Warehouse Support

• Coordinate with warehouse personnel on daily loading and unloading activities.

• Ensure products are prepared according to delivery requirements.

• Monitor stock movement between warehouse, production and customers.

• Assist in checking quantities and product information before dispatch.

• Report discrepancies such as shortages, damaged goods or incorrect items.

D. Production & Customer Coordination

• Liaise with Production regarding availability and readiness of finished goods.

• Coordinate delivery priorities based on customer requirements and production schedules.

• Communicate any delivery delays or changes to relevant departments.

• Assist Sales / Customer Service in providing delivery status updates to customers.

E. Reporting & Administration

• Maintain accurate logistics records and databases.

• Monitor outstanding deliveries and PODs.

• Assist the Supply Chain Manager / Logistics Manager with logistics-related analysis and administrative tasks.

• Support continuous improvement initiatives to improve delivery efficiency and reduce logistics costs.

• Abilities to multi-tasking and accept AD-HOC duties

• Poses the attitude to assist and work as a team

Skills

• Good coordination and communication skills.
• Good organizational and time-management skills
• Able to handle multiple delivery arrangements simultaneously.
• Good documentation and record-keeping ability.
• Able to communicate effectively with drivers, warehouse personnel, customers and internal departments.
• Foster a positive work environment and promote teamwork.
• Able to work under pressure and meet delivery deadlines
• Proficiency in computer application such as Microsoft office and other relevant software programs.

Experience

• 1–3 years of experience in logistics, warehouse, transportation or supply chain operations is preferred. Experienced in production (Thermoforming Process) is a must.
• Experience in a manufacturing environment will be an advantage.