Logistics Admin Assistant

About the role

This role involves preparing and processing shipping documents including delivery orders, invoices, packing lists, bills of lading, and customs documents. You will coordinate with transport companies, freight forwarders, warehouses, suppliers, customers, and customs agents to ensure smooth logistics operations.

Key responsibilities

• Prepare and process shipping documents (delivery orders, invoices, packing lists, bills of lading, customs documents)
• Coordinate with transport companies, freight forwarders, warehouses, suppliers, customers, and customs agents
• Track shipments and update customers or internal teams on delivery status
• Schedule deliveries, collections, and transportation
• Maintain accurate records of shipments, inventory, and logistics transactions
• Entering and updating data in logistics, ERP systems or any format of reporting that requires by organization
• Assist with inventory management, including stock reconciliation and reporting
• Handle customer inquiries regarding shipments, delays, or delivery issues
• Prepare reports on logistics performance, delivery schedules, and inventory levels
• Supporting the logistic manager with administartive tasks and inventory levels.
• Ensure shipping and logistics documentation complies with company policies and relevant regulations. Following up on missing documents, damage goods, or shipment discrepancies.
• Any Job that deemed necessary or requires to fulfil by the department/company/organization.

About you

• Minimum diploma and above in logistics management
• Minimum 2 years' experience in related fields
• Knowledge in customs formalities, procedures, shipping and forwarding industry
• Strong organization and time management skills
• Computer literate (MS Office including Excel and Word, MS PowerPoint, Adobe Illustration)
• Good team player able to work collaboratively
• Able to accept changes and challenges
• Good written and verbal communication skills in English and Bahasa Malaysia