Logistics Admin Coordinator/Timekeeper

A Landscape Company is searching for an active Logistics Admin Coordinator to join its team.

• Full time
• Immediate Joining

Job Description:

Attendance & Timekeeping

• Record and maintain daily PHOENICIAN staff attendance based on site attendance reports.
• Verify attendance records with site teams and Project Managers.
• Identify, investigate, and resolve attendance discrepancies before final submission
• Manpower, Machinery & Equipment Coordination
• Receive, review, and maintain monthly timesheets for rental manpower, machinery, and equipment.
• Verify supplier timesheets against site attendance and operational records.
• Check machinery and equipment utilization details with site teams.
• Prepare machinery, equipment, and manpower timesheets in the company's required format.
• Supplier Coordination & Documentation
• Coordinate with logistics, transport, manpower, machinery, and equipment rental suppliers.
• LPO & Invoice Coordination
• Review supplier proforma invoices against approved timesheets and operational records.
• Request LPO issuance for manpower, machinery, equipment, and other logistics-related services.
• Reporting & Data Management
• Prepare daily, weekly, and monthly operational reports as required by management.
• Monitor fuel consumption records for company and/or project operations.
• Maintain and update CAFU fuel tracking records.
• Act as a coordination point between Logistics, site teams, Procurement, Accounts, suppliers, and management.
• Follow up on pending documentation, approvals, LPOs, invoices, and payments.
• Provide administrative support to the Logistics Manager and operations team as required.

Required Skills & Qualifications

• Bachelors degree or Diploma in Logistics, Supply chain management or related field
• 2 to 3 years of experience in logistics coordination, office administration within the Construction or Industrial sector
• Experience in construction or site-based projects is preferred
• Good knowledge of attendance, time sheets, overtime, and shift records
• Strong working knowledge of MS Office escpecially Microsoft Excel
• Clear verbal and written skills to liaise smoothly with carriers, warehouse teams, suppliers, and internal management
• Strong problem-solving and multi-tasking skills to handle fast-paced changes on active construction projects.
• Relevant candidates to share CVs with [email protected]

Pay: From AED4,000.00 per month

Work Location: In person