Logistics Administration Specialist

About the role

At Melon&Co Netherlands , part of the Citri&Co Group , one of Europe's leading fresh fruit companies, we are committed to delivering high-quality produce through an efficient and customer-focused supply chain.

As part of the continued growth of our operations in the Netherlands, we are looking for a Logistics Administration Specialist to join our team, based at the facilities of our logistics service provider in Rotterdam. In this role, you will play a key part in ensuring the smooth execution of customer orders, transport coordination, import/export documentation, and logistics administration activities, contributing to operational excellence, regulatory compliance, and outstanding service levels for our customers.

Key Responsibilities

1. Order Management & System Registration

• Receive, validate, and enter customer orders into the system accurately and on time.
• Review and verify supplier invoices related to logistics and warehousing services.
• Organize order flow to support production planning and stock allocation.
• Maintain product configurations, packing formats, and customer‑specific labels in the system.

2. Transport & Delivery Coordination

• Monitor delivery schedules and transport execution in coordination with logistics service providers.
• Track outbound shipments and proactively manage deviations, delays, and transportation incidents.
• Follow up on delivery performance and ensure customer requirements are met.

3. International Documentation & Compliance (Expanded)

• Review all export/import documentation (Ex. Packing list, B/Ls, Letters of Credit…).
• Ensure that all documents meet legal, customer, port, and customs requirements.
• Coordinate with freight forwarders, customs brokers, and shipping lines to guarantee accuracy and timely issue of transport documents.
• Check and correct draft Bills of Lading and final shipping documents.

4. Import Logistics Coordination

• Monitor inbound shipments from port to destination facilities and coordinate with logistics partners to ensure timely customs clearance and delivery.
• Maintain visibility of inbound container status and proactively address potential disruptions.

5. Returns, Rejections & Incidents

• Manage product returns, customer rejections, and discrepancies.
• Register issues and coordinate with Quality, Production, and Transport to resolve incidents.
• Update system records, documentation, and stock adjustments accordingly.

6. Documentation Management & Recordkeeping

• Maintain all shipping, transport, and administrative documentation in an organized, audit‑ready archive.
• Ensure full traceability and compliance with internal processes and external regulatory requirements.

Requirements

Education

• Bachelor's Degree or Higher Vocational Education (HBO) in Logistics, Supply Chain Management, International Trade, Business Administration, or related disciplines.

Experience

• 1 to 3 years of experience in logistics administration, export operations, international trade, or supply chain coordination.

Languages

• Dutch: Native or full professional proficiency required.
• English: Professional proficiency required.
• Portuguese or Spanish: Nice to have.