Logistics and Dispatching Associate

Key Responsibilities / Tasks:

1. Dispatch Operations

   • Schedule and coordinate delivery trips for assigned routes.
   • Communicate delivery schedules with drivers and ensure proper routing based on destination.
   • Verify that products are packed, labeled, and dispatched accurately based on Sales Invoices and Delivery Receipts.
   • Prepare and organize all necessary delivery documentation (e.g., DRs, POs, gate passes).

2. Logistics Coordination

   • Track delivery status and troubleshoot any delays or route issues in real-time.
   • Liaise with warehouse, sales, and clients to ensure timely and accurate delivery fulfillment.
   • Monitor vehicle loading, departure, and unloading to ensure adherence to delivery timelines.

3. Documentation and Reporting

   • Maintain accurate logs of dispatched items, delivery feedback, and transport mileage.
   • Report discrepancies, delays, and product returns promptly to the Logistics Supervisor.
   • Submit daily dispatch reports and delivery confirmation records.

4. Compliance and Maintenance

   • Ensure that all dispatched vehicles are roadworthy and properly maintained.
   • Adhere to safety, quality, and delivery protocols, including proper handling of pharmaceutical products.
   • Assist in routine audits and inventory checks related to dispatch.

Qualifications

• At least college level or vocational graduate, preferably in Logistics, Supply Chain, or any business-related course.
• Minimum 1–2 years of experience in logistics, dispatch, or delivery coordination (experience in pharmaceutical distribution is a plus).
• Familiarity with Metro Manila/NCR routes and nearby provincial areas is preferred.
• Basic knowledge of delivery documentation (e.g., DRs, POs, invoices).
• Strong organizational and time management skills.
• Proficient in using MS Excel or Google Sheets for tracking and reporting.
• Can work under pressure and handle time-sensitive logistics tasks.
• Trustworthy, detail-oriented, and a team player.