Logistics and Documentation Specialist

Logistics & Export/Import Documentation Specialist

Brief Job Description

The Logistics & Export/Import Documentation Specialist oversees daily logistics operations and export/import documentation to ensure timely, accurate, and compliant movement of goods. The role leads a small team while coordinating with internal departments, customs brokers, freight forwarders, and regulatory agencies to support efficient local and international shipments.

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Key Responsibilities

• Supervise day-to-day logistics operations, including local and international shipments.
• Oversee the preparation and review of export/import documents to ensure accuracy and regulatory compliance.
• Coordinate with freight forwarders, customs brokers, shipping lines, and government agencies to facilitate smooth shipment processing.
• Monitor shipment schedules, resolve logistics issues, and ensure on-time delivery.
• Lead and support the Logistics Officer and Documentation Staff to achieve operational targets.
• Prepare logistics reports and monitor key performance indicators such as shipment status, freight costs, and documentation accuracy.
• Identify opportunities to improve logistics processes, documentation efficiency, and cost management.

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Required Qualifications

• Bachelor's degree in Customs Administration, Logistics & Supply Chain Management, International Business, Transportation Management, or a related field.
• At least 2 years of experience in export/import logistics, international shipping, or supply chain operations.
• At least 2 years of supervisory experience leading a logistics or documentation team.
• Strong knowledge of export/import documentation, customs regulations, freight forwarding, and international shipping processes.
• Experience in a manufacturing, FMCG, or export-oriented company is highly preferred.
• Proficient in Microsoft Excel; experience with ERP systems is an advantage.
• Strong leadership, organizational, and problem-solving skills.

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Preferred Qualifications (Optional)

• Licensed Customs Broker.
• Familiarity with Oracle NetSuite or similar ERP systems.

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Skills & Competencies

• Export & import logistics
• Customs and trade compliance
• Team leadership
• Logistics planning and coordination
• Analytical and problem-solving skills
• Communication and negotiation
• Attention to detail

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Work Setup / Other Details

• Work Location: North Caloocan
• Schedule: Monday–Friday
• Employment Type: Full-time
• Work Setup: On-site