Logistics & Operations Executive

Role & responsibilities

Logistics & Transportation

• Coordinate with transporters and drivers for regular shipment requirements.
• Make transportation calls and arrange vehicles for pickup and delivery.
• Coordinate vehicle placement, pickup schedules, and delivery status.
• Follow up with transporters for timely movement and delivery of goods.
• Maintain transportation-related records and documents.

Export & Import Operations

• Coordinate with freight forwarders for Export and Import shipments.
• Communicate with freight forwarders through email regarding shipment bookings, documentation, pickup, container status, and delivery.
• Coordinate with CHA, shipping agents, transporters, and other logistics partners when required.
• Track shipment status and follow up on pending shipments.
• Maintain proper records of Export and Import shipment documents.

Documentation & Compliance

• Prepare and maintain Export and Import-related documents.
• Generate and manage E-Invoices.
• Prepare and maintain E-Way Bills.
• Check basic details in invoices, POs, SOs, and shipment documents to ensure accuracy.
• Maintain proper documentation and records for audit and operational purposes.

PO & SO Tracking

• Maintain Purchase Order (PO) and Sales Order (SO) records in Excel.
• Regularly update PO and SO status.
• Track pending orders, dispatches, deliveries, and completed orders.
• Coordinate with Procurement, Sales, Finance, and Operations teams for order execution.

Zoho Books

• Handle day-to-day basic activities in Zoho Books.
• Create and update sales and purchase-related records as required.
• Assist with invoice and transaction entries.
• Maintain proper records and coordinate with the Finance/Accounts team for any discrepancies.
• Ensure that relevant logistics and order information is updated accurately in the system.

Preferred candidate profile

Required Skills

• 1 to 2 years of experience in Logistics, Supply Chain, Export-Import, or Operations.
• Good knowledge of MS Excel.
• Working knowledge of Zoho Books.
• Basic knowledge of E-Invoice and E-Way Bill.
• Basic understanding of Export-Import documentation.
• Good email drafting and communication skills.
• Good coordination and follow-up skills.
• Ability to coordinate with transporters, freight forwarders, CHA, and internal teams.
• Good attention to detail and ability to maintain accurate records.
• Experience in a chemical trading or chemical logistics company will be an added advantage.

Key Qualities

• Good communication and follow-up skills.
• Responsible and organized approach to work.
• Ability to handle multiple shipments and activities simultaneously.
• Willingness to learn and take responsibility.

Ability to work effectively with different departments and external parties.