Logistics Assistant

Job Summary

The Logistics Assistant is responsible for the needed assistance, relief and support of all import and local transactions including but not limited to; coordination with procurement on import purchases, shipping arrangement, shipment monitoring, and coordination with third parties in the clearance and delivery of shipment to its intended end users.

Roles and Responsibilities:

• Plan and schedule the delivery of materials in coordination with Procurement Department to project sites based on project requirements.
• Coordinate with suppliers, transport providers, warehouses, and project site personnel regarding delivery schedules.
• Arrange trucks, trailers, cranes, forklifts, or other equipment required for material delivery.
• Monitor the status of all deliveries and provide timely updates to concerned departments.
• Ensure all delivery documents (Delivery Receipt, Sales Invoice, Packing List, Gate Pass, etc.) are complete and accurate.
• Verify that delivered materials match the Purchase Order, Delivery Receipt, and approved specifications.
• Coordinate with warehouse and site personnel for proper unloading and receipt of materials.
• Resolve delivery issues such as delays, damaged goods, incomplete deliveries, or incorrect shipments.
• Track and monitor trucking costs, fuel expenses, and logistics-related charges.
• Optimize delivery routes and schedules to improve efficiency and reduce transportation costs.
• Maintain records of deliveries, transportation costs, and logistics performance.
• Ensure compliance with company policies and safety regulations during transportation and material handling.
• Coordinate return or replacement of rejected or damaged materials with suppliers.
• Monitor truck utilization and delivery turnaround time.
• Prepare daily, weekly, and monthly logistics and delivery status reports.
• Coordinate emergency or urgent deliveries required by project sites.
• Ensure timely submission of proof of delivery (POD) and receiving documents.
• Monitor the availability and performance of transport providers and recommend alternative carriers when necessary.
• Assist Procurement in planning deliveries based on supplier lead times and project schedules.
• Coordinate with Accounting regarding logistics-related billings and transport invoices.
• Perform other logistics and delivery-related tasks assigned by management.

Qualifications:

• Bachelor's degree in Logistics, Supply Chain Management, Industrial Engineering, Business Administration, or a related field.
• At least 4 to 6 years of experience in logistics, transportation, or construction material delivery.
• Knowledge of trucking operations, routing, and local transportation regulations.
• Proficient in Microsoft Excel and logistics tracking/reporting.
• Strong coordination, negotiation, and problem-solving skills.
• Able to work under pressure and manage multiple delivery schedules.
• Excellent communication and organizational skills.
• Experience in the construction industry is an advantage.
• Loyal, trustworthy and committed to work.
• Amenable to work in Makati City