Logistics Assistant

Job Description Logistics Assistant

Position: Logistics Assistant
Department: Supply Chain Management / Logistics
Level: Junior / Entry Level
Location: [Location]
Reporting To: SCM / Logistics Executive / Manager

Job Purpose

To provide day-to-day operational and administrative support to the SCM/Logistics team, with a primary focus on SAP system entries, PO creation, Excel-based planning and validation, documentation, and coordination activities.

Key Responsibilities

1. SAP & System Operations

• Perform day-to-day logistics and SCM entries in SAP.
• Create and update Purchase Orders (POs) as per approved requirements.
• Support outbound/inbound-related system entries and documentation.
• Maintain accurate and timely system data.
• Coordinate with relevant teams for correction of system discrepancies.

2. Planning & Excel Support

• Prepare and maintain daily/weekly logistics and supply chain reports.
• Validate planning data, stock details, dispatch requirements and related Excel sheets.
• Update trackers and MIS reports as required by SCM executives.
• Perform basic data reconciliation and identify mismatches for correction.
• Maintain proper records of logistics transactions and supporting documents.

3. SCM Administrative Support

• Provide administrative and operational support to SCM/Logistics Executives.
• Assist in documentation related to PO, dispatch, stock and logistics activities.
• Coordinate with internal departments such as Purchase, Warehouse, Sales, Finance and Production for routine requirements.
• Follow up on pending entries, documents and approvals.
• Maintain organized physical and electronic records.

4. Coordination & Follow-up

• Coordinate with warehouse/C&FA teams for routine operational requirements.
• Support SCM executives in tracking pending activities and closures.
• Communicate system/data discrepancies to the concerned team and follow up for resolution.
• Ensure assigned activities are completed within timelines.

Required Skills

• Basic knowledge of SAP / ERP systems.
• Good working knowledge of MS Excel – data entry, sorting, filtering, basic formulas and validation.
• Good computer and MS Office skills.
• Good coordination and follow-up skills.
• Attention to detail and accuracy in data entry.
• Basic understanding of logistics / supply chain processes.
• Good communication and documentation skills.

Qualification & Experience

• Qualification: Graduate – B.Com / BBA / Any Graduate.
• Experience: 0–2 years in Logistics, SCM, Warehouse, C&FA or back-office operations.
• Freshers with good Excel and computer skills may also be considered.

Key Performance Areas

• Accuracy and timeliness of SAP entries.
• PO creation and processing accuracy.
• Accuracy of Excel planning/validation reports.
• Timely completion of assigned SCM activities.
• Documentation and record maintenance.
• Coordination and follow-up effectiveness.