Logistics Assistant

Who We Are

VIVO is a U.S.-based company on a mission to solve everyday problems that no one else is solving. From computer monitor and TV mounts to height-adjustable desks, projector screens, computer cases, and more, we design and manufacture functional products that make everyday spaces work better. We partner with factories around the world to bring high-quality, thoughtfully engineered solutions to customers everywhere — and we're just getting started.

Learn more about us at vivo-us.com.

The Opportunity

We're looking for a entry level Logistics Assistant to work with our Purchasing team with the following job responsibilities:

Key Accountability #1 - Inbound Logistics Invoice Auditing

• Track and maintain comprehensive data for inbound container shipments, including quoted rates, departure/arrival schedules, forwarders, and pricing models, etc.
• Audit carrier invoices against agreed-upon pricing structures and shipment details to ensure accurate billing.
• Collaborate directly with freight forwarders and drayage providers to gather documentation and resolve billing discrepancies.
• Organize and consolidate invoice data to provide clear, accessible financial reporting for management.

Key Accountability #2 - Amazon Global Logistics (AGL) Shipment Management

• Create and manage shipment bookings and generate required logistics labels within Amazon Seller Central / AGL.
• Store and organize shipping label documentation for efficient distribution to overseas factories and suppliers.
• Communicate directly with suppliers to ensure accurate label application and fulfillment specs.

Key Accountability #3 - Amazon & Supplier Logistics Coordination

• Monitor and resolve incoming correspondence and documentation requests from Amazon Global Logistics teams.
• Prepare, update, and upload essential shipping documentation directly to Amazon portals.
• Coordinate with global suppliers to ensure timely submission of required shipping details and documents to Amazon.

What We're Looking For

• Sharp organizational skills and an eye for detail
• Confidence working independently with minimal supervision
• Strong written and verbal communication skills
• A trustworthy, professional demeanor — you'll be handling sensitive information
• Comfort managing multiple priorities in a fast-paced environment

Why You'll Love It Here

• Free health insurance for employees
• Generous paid time off and 401k match
• A fun and dynamic work culture where your contributions matter and are celebrated
• Exposure to a global business, working directly with factory partners around the world
• A growing company where initiative gets noticed