logistics assistant

Job Summary:
Responsible for assisting in the coordination and monitoring of fuel deliveries, transportation, logistics documents, and daily operational requirements. Ensures that deliveries are properly scheduled, documented, and coordinated with stations, suppliers, drivers, and other departments.

Key Responsibilities:

• Assist in scheduling and coordinating fuel deliveries to service stations.
• Monitor delivery schedules, truck dispatch, ETAs, and actual arrival times.
• Coordinate with drivers, station personnel, suppliers, and the Logistics team.
• Prepare and maintain delivery documents, trip tickets, delivery receipts, and other logistics records.
• Monitor fuel delivery status and immediately report delays, shortages, discrepancies, or other issues.
• Assist in tracking company and third-party delivery trucks.
• Check completeness and accuracy of delivery documents before filing or submission.
• Coordinate with Operations, Retail, Accounting, and other departments regarding delivery concerns.
• Maintain an updated daily monitoring report of fuel deliveries.
• Assist in resolving delivery-related issues and follow up on pending concerns.
• Perform other logistics and administrative tasks assigned by the supervisor.

Qualifications:

• College graduate, preferably in Logistics, Supply Chain Management, Business Administration, or a related field.
• With 1–2 years of experience in logistics, dispatching, transportation, or petroleum/fuel operations is preferred.
• Knowledge of fuel delivery operations is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Organized, detail-oriented, and able to monitor multiple deliveries simultaneously.
• Willing to work on shifting schedules and handle urgent operational concerns.
• Willing to work in a fast-paced petroleum/retail environment.