Logistics Assistant

Company: Lotus Technicals Pvt. Ltd

Location: Wagle Estate, Thane(W)

Key Responsibilities

• Visit vendor factories for wooden packing, material inspection, and transportation arrangements as required.
• Verify materials against the approved Purchase Order (PO) or vendor packing list and report any discrepancies.
• Calculate the Cubic Meter (CBM) of goods, estimate container requirements, and report the plan to the Reporting Manager (RM).
• Ensure proper container utilization and avoid extra costs due to incorrect CBM calculations or cargo planning.
• Coordinate timely vehicle unloading and movement of materials to the Container Freight Station (CFS) or designated location.
• Maintain and submit stock registers for all materials received and dispatched.
• Collect delivery challans and invoice hard copies from vendors, and share the required soft copies with the Accounts Department.
• Verify tax invoices against the PO, except for variations in weight or length, and ensure correct details are emailed to Accounts.
• Submit vendor test certificates, wherever received, to the Technical Team.
• Prepare Proof of Export (POE) documents, obtain RM approval, and send them to vendors within 15 working days from the on-board date mentioned in the Bill of Lading (BL).
• Prepare and submit the monthly POE tracker and stock register within the specified deadlines.
• Complete assigned KRA activities and rectify audit observations within the deadline.
• Upload all approved documents and corrected audit files to WorkDrive within the specified timelines.

Requirements Skills & Competencies

• Basic written and verbal communication skills in English.
• Good attention to detail, numerical accuracy, and problem-solving skills.
• Good organizational, documentation, and record-keeping skills.
• Proficiency in MS Excel and document management.
• Ability to manage time, meet deadlines, and complete assigned tasks independently.
• Effective coordination with vendors, Accounts, Technical Team, and internal departments.
• Ability to identify discrepancies, report issues, and prevent delays or additional costs.
• Maintain confidentiality and follow professional ethics.

Knowledge

• Basic knowledge of logistics, export packing, and dispatch coordination.
• Understanding of POs, tax invoices, delivery challans, and test certificates.
• Basic knowledge of warehouse operations, stock registers, CBM calculations, and container planning.
• Familiarity with POE documentation and export compliance requirements.

Preferred Knowledge

• Basic understanding of CFS operations.
• Knowledge of wooden packing requirements.
• Basic awareness of customs and export procedures.

Regards,

HR Team

Pay: ₹300,000.00 - ₹350,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• How many years of Experience do you have?
• Where is your Residential Location?
• What is your current CTC?
• What is your Expected CTC?
• Your Notice Period is of how many days?

Work Location: In person