Logistics Assistant

1. Checks approved Purchase Orders (POs) for diesel requests from branches nationwide and verifies whether the requested diesel meets the required standards.
2. Updates and monitors the delivery schedules of depot trucks assigned to branches. Ensures that all necessary requirements are provided before the trucks leave the Head Office, including cash advances, branch order capacity, diesel allocation, and seal locks.
3. Prepares Purchase Requisitions (PRs), conducts diesel inventory, and performs diesel attestation with audit for Calabarzon branches, MDL, affiliates, and Head Office service vehicles.
4. Monitors, prepares, and processes Purchase Requisitions (PRs) for branches nationwide—from the initial branch request through Purchasing, Accounting, and Finance, until the requested items are received by the branch.
5. Monitors, prepares, and processes Job Orders (JOs) for branches nationwide, coordinating with Accounting and Finance until the payment is completed.
6. Records newly purchased truck parts and completed truck repairs in the respective ledger for proper documentation and monitoring.
7. Checks the Daily Time Records (DTRs) for payroll of all depot checkers and drivers under the Logistics Department, including itineraries and accomplishment forms.
8. Coordinates with and assists branches nationwide in addressing concerns and issues related to trucks.
9. Monitors branch Purchase Requisitions and follows up to ensure that requested items have been received by the respective branches.
10. Coordinates with IMD SPC and IMD BigMak regarding branch schedules and related requirements.
11. Checks and provides updates on any outstanding truck-related concerns raised by the Logistics Manager for branches nationwide.

PROCESSING OF TRUCK RENTAL

1.     Receive the TR Form from the branch and forward it to the Logistics Manager for approval

2.     Once approved, compile and keep the approved TR Forms for up to 15days.

3.     Collect all required attachments from the branch

4.     Prepare a monitoring report for the total amount

5.     Once all documents and attachments are complete, submit them to the General Manager/CEO for checking and approval before giving it to the Accounting Department for payment processing.