Logistics Assistant

Meena Packing Company is seeking an organized, detail-oriented, and dependable bilingual Logistics Assistant (English/Spanish) to support logistics and transportation operations at our cherry packing facility.

This position plays an important role in coordinating domestic and export shipments, scheduling inbound and outbound trucks, maintaining accurate shipment records, and communicating with internal departments and external transportation partners.

The ideal candidate must be fluent in both English and Spanish, possess strong organizational and computer skills, and be able to communicate effectively in a fast-paced environment, particularly during the busy cherry season.

Key Responsibilities

 Shipment Scheduling and Coordination

• Schedule and coordinate domestic and export shipments based on customer orders, production schedules, and shipping requirements.
• Coordinate shipment dates, pickup times, and delivery schedules to meet customer deadlines.
• Work closely with the shipping and warehouse departments to prioritize shipments and ensure efficient loading and unloading operations.
• Monitor shipment schedules and communicate changes, delays, or other transportation-related issues.

 Data Entry and Recordkeeping

• Accurately enter orders, shipment details, tracking numbers, and transportation information into internal software systems.
• Maintain organized and up-to-date records of shipment schedules, bills of lading, and other shipping documentation.
• Verify data accuracy and promptly identify and resolve discrepancies.
• Maintain electronic and paper files as needed.

 Communication and Transportation Coordination

• Communicate in English and Spanish with internal departments, as needed, to coordinate inbound and outbound trucks, loading schedules, and shipment priorities.
• Coordinate with trucking companies, carriers, freight forwarders, and other transportation providers to arrange pickups and deliveries.
• Provide timely updates regarding shipment status, scheduling changes, and transportation delays.
• Assist in resolving transportation and logistics-related issues.

 Shipping Documentation and Administrative Support

• Assist with preparing bills of lading, shipping instructions, export documentation, and other transportation-related paperwork.
• Support the coordination of customs clearance and transportation permits when required.
• Assist with inventory tracking, warehouse coordination, and customer service activities as needed.
• Answer phone calls, respond to emails, file documents, and perform other general administrative duties.
• Perform additional duties related to logistics and operations as assigned.

Qualifications and Skills

• Fluency in both English and Spanish is required, including the ability to communicate effectively verbally and in writing.
• Previous experience in logistics, transportation, shipping, or a related field is preferred.
• Strong organizational skills and attention to detail.
• Proficiency in data entry, spreadsheets, email, Google Workspace, and other computer applications.
• Ability to learn and use internal software systems.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with internal departments, trucking companies, and external business partners.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexibility to adapt to changing shipping schedules and operational needs.

Work Environment

This position supports daily logistics operations at a fresh cherry packing facility. Work demands may increase significantly during the cherry season, requiring flexibility, accuracy, and effective coordination with production, shipping, warehouse, and management teams.