Logistics Coordinator / Billing and Inventory Clerk

About the role

The Logistics Coordinator / Billing and Inventory Clerk is responsible for managing and coordinating the movement, storage, and billing of goods within the company. This role combines logistics management with financial record-keeping and inventory control, ensuring efficient operations and accurate documentation. The individual will oversee the entire supply chain process, from order processing and inventory management to invoicing and payment collection.

Key responsibilities

• Coordinate and monitor the movement of goods, ensuring timely and cost-effective delivery to customers.
• Plan and track shipments, working closely with carriers and suppliers to ensure smooth transportation.
• Maintain communication with suppliers, customers, and internal teams to coordinate delivery schedules and resolve any issues that arise.
• Manage logistics-related documentation, including shipping records, delivery receipts, and customs documentation.
• Ensure compliance with all regulatory requirements related to shipping and logistics.
• Prepare and issue accurate invoices to customers based on sales orders and delivery receipts.
• Process payments and track accounts receivable, ensuring timely collection of outstanding invoices.
• Monitor and maintain accurate inventory levels, ensuring that stock is available to meet customer demands.
• Conduct regular physical inventory counts and reconcile discrepancies with inventory records.
• Prepare inventory reports and suggest improvements to optimize inventory management processes.

About you

• Strong organizational and multitasking abilities, with the capacity to manage logistics, billing, and inventory tasks simultaneously.
• Excellent communication and negotiation skills, with the ability to work effectively with suppliers, customers, and internal teams.
• Proficiency in logistics software, accounting software, and Microsoft Office Suite (especially Excel).
• Attention to detail and accuracy in handling financial transactions and inventory data.
• Knowledge of supply chain management, logistics best practices, and basic accounting principles.
• Ability to work under pressure and solve problems in a fast-paced environment.
• Bachelor's degree in Supply Chain Management, Business Administration, Accounting, or a related field is preferred.
• Experience in logistics, inventory management, or billing is highly desirable.