Logistics Coordinator

Job Summary:
The Logistics Coordinator is responsible for monitoring and coordinating daily transportation and delivery operations. The role primarily involves tracking drivers' expenses, fuel consumption, delivery documents, payroll, and other logistics-related records to ensure efficient operations and accurate reporting.

Key Responsibilities:

• Monitor and track daily expenses incurred by drivers, including fuel, toll fees, repairs, allowances, and other transportation-related expenses.

• Monitor and record fuel or gas usage and consumption of company vehicles.

• Collect, receive, check, and organize Delivery Receipts (DR), trip tickets, fuel receipts, and other supporting documents from drivers.

• Ensure that all delivery documents are properly completed, signed, and submitted on time.

• Prepare and maintain accurate records of deliveries, trips, expenses, and fuel consumption.

• Prepare and process drivers' payroll, including trips completed, allowances, overtime, and other applicable payments.

• Monitor drivers' attendance, schedules, and assigned deliveries.

• Coordinate with drivers regarding delivery schedules, routes, concerns, and operational requirements.

• Verify and reconcile driver cash advances and liquidation reports.

• Prepare daily, weekly, and monthly logistics and transportation reports.

• Monitor vehicle maintenance schedules and coordinate necessary repairs or servicing.

• Ensure proper filing and safekeeping of all logistics documents and records.

• Identify discrepancies in expenses, fuel consumption, delivery documents, and payroll and report them to management.

• Perform other logistics and administrative duties as assigned by management.

Qualifications:

• Bachelor's degree in Logistics, Business Administration, Management, Accounting, Supply Chain Management, or any related course is preferred.
• At least 1–2 years of experience in logistics, transportation, fleet coordination, or related field.
• Experience in monitoring driver expenses, fuel consumption, deliveries, and payroll is an advantage.
• Basic knowledge of transportation and fleet operations.
• Proficient in Microsoft Excel, Word, and Google Workspace.
• Strong organizational, monitoring, and record-keeping skills.
• Good communication and coordination skills.
• Detail-oriented and able to identify discrepancies in reports and documents.
• Able to work under pressure and manage multiple tasks.