Logistics Coordinator

Job Title: Logistics & Admin Executive – Healthcare / Pharmaceutical
Location: International City, Dubai
Job Type: Full-time

Job Summary

We are looking for a detail-oriented and organized Logistics & Admin Executive to manage shipment coordination, import documentation, customs clearance, stock management, and general office administration.

The ideal candidate should have experience in logistics or administration, be comfortable coordinating with shipping agents and suppliers, and have good attention to detail.

Key Responsibilities

1. Logistics & Shipment Coordination

• Coordinate with shipping agents, suppliers, and customs for timely clearance of shipments.
• Follow up on shipments from dispatch through clearance and delivery.
• Ensure all import and shipment documentation is complete and properly maintained.
• Track shipment status and provide timely updates to management.
• Coordinate transportation and delivery of shipments to hospitals and other locations.
• Liaise with the delivery team to ensure shipments are delivered as planned.
• Follow up on any shipment delays, documentation issues, or clearance requirements.

2. Stock Management

• Maintain accurate stock records and support inventory management.
• Conduct regular physical stock checks and reconcile stock records.
• Monitor incoming and outgoing stock.
• Ensure proper storage and handling of products in accordance with applicable requirements.
• Coordinate with the delivery team regarding stock required for deliveries.
• Report stock discrepancies or issues to management.

3. Hospital Account Opening & Documentation

• Coordinate account-opening processes with hospitals and healthcare facilities.
• Prepare, collect, and submit required documents.
• Follow up with hospital representatives regarding pending documentation and approvals.
• Maintain records of hospital accounts and related documentation.

4. Office Administration

• Perform general administrative tasks including filing, documentation, scanning, data entry, and record keeping.
• Maintain logistics, shipment, stock, and customer records.
• Prepare and maintain Excel sheets and reports.
• Support management with day-to-day administrative and operational tasks.
• Coordinate internal documentation and follow-ups.
• Handle routine communication with suppliers, shipping agents, customers, and other stakeholders.

5. General Operational Support

• Coordinate with the delivery team to ensure smooth movement of shipments and products.
• Assist management with operational follow-ups and other assigned tasks.
• Identify and report delays, discrepancies, or issues affecting logistics and deliveries.

Required Qualifications & Skills

• Diploma or Bachelor's degree preferred.
• Previous experience in logistics, administration, or operations.
• Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good organizational and time-management skills.
• Strong attention to detail and documentation skills.
• Ability to coordinate with multiple parties and follow up effectively.
• Good communication in english and interpersonal skills.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience in the pharmaceutical or healthcare industry.
• Knowledge of UAE import procedures and customs documentation.
• Experience dealing with shipping agents, suppliers, hospitals, or healthcare facilities.
• Knowledge of stock/inventory management.

Work Environment

• Primarily office-based, with occasional travel or site visits as required.
• May be required to assist with physical stock verification or movement of stock.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Pay: AED2,300.00 - AED3,500.00 per month

Work Location: In person