Logistics Coordinator

Desert Group is Hiring – Logistics Coordinator

Location: Abudhabi, UAE
Industry: Construction | Landscape | Swimming Pool

Desert Group is looking for an experienced Logistics Coordinator with strong construction site logistics experience to support our project and operational teams.Key Duties and Responsibilities

1. Construction Site Logistics

• Coordinate daily logistics requirements for construction, landscape and maintenance projects.
• Coordinate the movement of manpower, materials, tools, equipment and vehicles to and from project sites.
• Liaise with Project Managers, Site Engineers, Supervisors and Foremen regarding daily logistics requirements.
• Ensure construction materials, equipment and manpower are available at site as required.
• Coordinate deliveries and collections according to project schedules and site requirements.
• Monitor site access, loading/unloading activities and movement of vehicles within project areas.

2. Site Access & Permit Procedures

• Coordinate site entry permits, access passes, vehicle permits and manpower entry procedures.
• Liaise with clients, consultants, security teams and site management for access approvals.
• Ensure required documents are available for vehicle and manpower entry.
• Coordinate gate passes and access arrangements for new and existing project sites.
• Maintain proper records of permits, access approvals, vehicle documents and expiry dates.
• Ensure compliance with individual project/site access requirements.

3. Vehicle & Fleet Coordination

• Coordinate the deployment and movement of company vehicles to different project sites.
• Maintain records of company vehicles, drivers and vehicle assignments.
• Monitor vehicle availability, utilization and allocation according to operational requirements.
• Coordinate vehicle servicing, preventive maintenance, repairs and breakdowns.
• Follow up with workshops and service providers for vehicle maintenance and repairs.
• Ensure vehicles have valid registration, insurance, inspection and other required documentation.
• Monitor vehicle document expiry dates and coordinate timely renewals.
• Coordinate replacement vehicles when vehicles are under maintenance or unavailable.
• Maintain proper records of vehicle maintenance, repairs and service history.

4. Drivers & Transportation

• Coordinate drivers and transportation requirements for project sites.
• Prepare and monitor vehicle/driver schedules and daily deployment plans.
• Ensure drivers are aware of site access requirements and transportation schedules.
• Monitor attendance and availability of drivers.
• Coordinate transportation of workers, materials and equipment as required.
• Address transportation-related issues and coordinate immediate solutions.

5. Construction Materials & Equipment Movement

• Coordinate the transportation and delivery of construction materials, tools and equipment.
• Follow up with suppliers and transporters regarding delivery schedules.
• Ensure materials are delivered to the correct project/site location.
• Coordinate movement of heavy equipment, machinery and plant where required.
• Maintain delivery records, delivery notes and relevant documentation.
• Coordinate with site teams to ensure unloading and storage arrangements are available.

6. Documentation & Reporting

• Maintain accurate records of vehicles, drivers, permits, access passes, maintenance and transportation activities.
• Prepare daily/weekly logistics reports as required.
• Track vehicle maintenance schedules and document expiry dates.
• Maintain records of site access permits and approvals.
• Prepare logistics schedules and coordinate requirements with project teams.
• Ensure all logistics-related documents are properly filed and updated.

7. Coordination & Problem Solving

• Act as a coordination point between project sites, logistics teams, drivers, suppliers and management.
• Identify potential logistics issues and resolve them proactively.
• Coordinate urgent transportation and site logistics requirements.
• Support project teams during mobilization and demobilization activities.
• Ensure smooth movement of resources between multiple project locations.
• Perform other logistics and operational duties assigned by the Line Manager.

Requirements

• Minimum 2-4 years of relevant logistics experience, preferably in the construction industry
• Strong experience in construction site logistics and project operations
• Knowledge of civil construction activities and site requirements
• Experience in vehicle/fleet coordination and maintenance follow-up
• Good knowledge of site access, gate pass and permit entry procedures
• Experience coordinating manpower, vehicles, materials and equipment
• Good knowledge of MS Office / Excel
• UAE/GCC construction experience preferred
• UAE Driving License is an advantage

Work Location: In person