Logistics Coordinator

Job Title: Logistics Coordinator
Department: Logistics / Operations
Location: [Project Location]
Experience: 5–8 Years
Employment Type: Full-Time

Job Summary

We are looking for a Logistics Coordinator to manage and coordinate the movement of employees, materials, equipment, and documents between offices, project sites, vendors, and other locations. The candidate will ensure smooth transportation, timely deliveries, proper documentation, and effective coordination with internal teams and external service providers.

Key Responsibilities

• Coordinate transportation and logistics requirements for project sites.
• Arrange train, bus, flight, and local transportation for employees as required.
• Coordinate employee movement, joining, transfer, and site travel arrangements.
• Arrange vehicles, taxis, and other transportation services.
• Coordinate with transport vendors, travel agencies, and drivers.
• Track employee and material movement and maintain proper records.
• Ensure timely delivery of materials, tools, equipment, and other project requirements.
• Prepare and maintain travel, transportation, delivery, and logistics documents.
• Collect and verify transportation bills, invoices, and supporting documents.
• Coordinate with Accounts and HR for travel expenses and reimbursements.
• Maintain records of travel advances, ticket expenses, and logistics-related payments.
• Monitor transportation costs and ensure expenses are within approved limits.
• Follow up with vendors regarding pending bookings, deliveries, and payments.
• Handle urgent travel and transportation requirements at project sites.
• Prepare daily/weekly logistics reports and update management on pending requirements.
• Coordinate with project managers, site supervisors, HR, procurement, stores, and accounts teams.
• Resolve transportation and delivery-related issues promptly.
• Maintain a database of approved transport and travel vendors.

Educational Qualification

• Graduate degree or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• 5–8 years of experience in logistics, transportation, travel coordination, or project operations.
• Experience in construction/MEP project logistics will be an advantage.

Required Skills

• Good knowledge of travel and transportation coordination.
• Good knowledge of MS Excel and MS Office.
• Strong vendor coordination and follow-up skills.
• Good communication and negotiation skills.
• Good documentation and record-keeping skills.
• Ability to handle multiple tasks and urgent requirements.
• Good problem-solving and organizational skills.
• Willingness to coordinate with project sites and employees across different locations.
• Knowledge of IRCTC, airline, bus booking, and travel portals will be an advantage.

Work Location: In person