Logistics Coordinator (Freight Forwarding)

Job Summary
The Logistics Operations & Forwarding Coordinator is responsible for coordinating domestic forwarding activities, site operations, warehousing and storage, manpower deployment, and local and international vendor management. The role ensures the smooth, timely, and cost-effective execution of logistics services by coordinating with clients, trucking and hauling providers, warehouse operators, international freight forwarders, overseas agents, and other service partners.

The position also provides sales and business development support for domestic forwarding services through client coordination, site inspections, service costing, quotation preparation, and follow-up on business opportunities.

KEY RESPONSIBILITIES

Logistics Operations and Coordination

• Coordinate domestic cargo movements, deliveries, transfers, and forwarding requirements.
• Monitor shipment schedules and ensure timely execution of logistics activities.
• Coordinate with clients, internal departments, trucking providers, and other service partners.
• Monitor shipment status and resolve operational issues, delays, and service concerns.
• Prepare and maintain shipment records, operational reports, and related documentation.

Site Operations and Coordination

• Conduct site ocular inspections and surveys to assess access routes, site conditions, cargo handling requirements, manpower, and equipment needs.
• Coordinate cargo unloading, hauling, loading, transfer, and other on-site logistics activities.
• Determine operational requirements and coordinate the necessary resources and service providers.
• Monitor site activities to ensure compliance with client instructions, agreed service requirements, and safety procedures.
• Coordinate with clients, site representatives, and contractors to ensure efficient execution of operations.

Warehousing and Storage

• Coordinate warehouse bookings, storage arrangements, cargo receiving, and dispatch requirements.
• Liaise with warehouse providers regarding space availability, handling services, schedules, and operational costs.
• Monitor cargo movement and ensure proper documentation of stored goods.
• Coordinate inventory records and report discrepancies, damages, or other storage-related concerns.

Domestic and International Vendor Management

• Coordinate with local and international vendors, including trucking companies, hauling contractors, warehouse providers, freight forwarders, overseas agents, and other logistics service providers.
• Source vendors and request quotations for transportation, cargo handling, warehousing, freight forwarding, and related services.
• Compare vendor rates, service capabilities, transit schedules, and operational requirements.
• Assist in rate negotiations and vendor selection to support cost-effective logistics solutions.
• Monitor vendor performance, service quality, responsiveness, and compliance with agreed requirements.
• Maintain an updated database of vendor contacts, service offerings, quotations, and applicable rates.
• Coordinate with international service providers regarding shipment requirements, documentation, schedules, and service updates, as applicable.
• Consolidate vendor rates and operational costs to support accurate service costing.
• Prepare or assist in preparing quotations and follow up on submitted proposals.
• Coordinate with the sales and operations teams to ensure proposed services are operationally feasible and commercially competitive.
• Monitor and consolidate costs related to hauling, unloading, manpower, warehousing, and forwarding services.
• Verify vendor quotations and supporting documents against agreed rates and service requirements.
• Maintain organized operational records, vendor files, shipment documents, and cost summaries.

Qualifications

• Graduate of Customs Administration, Logistics, Supply Chain Management, Business Administration, or a related field; equivalent relevant experience may be considered.
• With relevant experience in logistics, freight forwarding, site surveys, trucking, hauling, cargo handling, warehousing, and vendor coordination.
• Knowledgeable in domestic logistics operations and basic international freight forwarding processes.
• Strong coordination, communication, negotiation, and problem-solving skills.
• Proficient in Microsoft Office, particularly Excel, Word, and email.
• Capable of managing multiple shipments, vendors, quotations, and operational requirements efficiently.
• Willing to conduct site inspections and travel to operational locations.

Job Type: Full-time

Pay: From Php25,000.00 per month

Education:

• Bachelor's (Preferred)

Work Location: In person