Logistics Executive

Role & responsibilities

• Responsibilities
• As an Executive logistics, you are in charge of:
• Acknowledge incoming export orders from customers and ensure correct order intake into our operating system
• Handling Export documentation and perform export process related to the job assigned.
• Planning and placing booking with the carriers and releasing bookings to the Country team or Customer
• Enter shipment information in our operating system as well as the customers systems
• Shipment status tracking and monitoring: continuously monitor the export shipment and report irregularities
• Prepare and submit SI with all necessary details/Country spec., such as shipper/consignee information, cargo desc. (HS code, weight, volume & etc.)
• Follow-up with shipping line for draft Bill of Lading.
• Proof-read and correct draft Bill of lading details against the shipping instruction or customer related documents.
• Verify container details & weights. Update HS codes and cargo descriptions are accurately entered in operations system as per shipping instruction or shippers documents.
• Ensure timely submission & confirmation to meet Internal KPI & carrier deadlines to avoid delays.:-
• Documents:-
• Maintaining records of daily SI submission orders & updating regularly. Tracking of booking confirmation, bill of lading confirmation, Vessel sailing confirmation and document dispatch.
• To update daily status update and to keep stakeholders (internal colleagues) informed about the status of the documents.
• Prepare documentation (Bill of Lading, invoice, packing list, COA, COO, Marine Insurance, ETC)
• Arrange for docs submission to customers (courier or email) and meet the delivery time frame committed.
• To perform any other ad-hoc additional assignments as given by the immediate Superior/Manager/Management
• Maintain quality standard for operational export procedures and improve them where necessary
• Read e-mails several times daily and reply to all emails within 24hrs. Ability to solve operational problems associated to the trade
• Familiar with processing incoming & outgoing invoices is a plus.