Logistics Executive

About the role

We are seeking a proactive and meticulous Logistics Executive to manage and coordinate the company's logistics, transportation, shipping, inventory, and warehouse operations. In this role, you will play a vital part in ensuring smooth and cost-efficient movement of goods, maintaining accurate inventory flow, coordinating deliveries and shipments, and supporting overall operational efficiency across the plant and office functions.

Key responsibilities

• Coordinate and manage domestic deliveries and export shipments to ensure timely and cost-efficient delivery to customers.

• Arrange transportation and logistics activities, including selection of suitable transport modes, routes, and delivery schedules.

• Monitor and coordinate incoming and outgoing goods, ensuring proper documentation and accurate recording of all movements.

• Prepare and manage shipping, transportation, and delivery documentation, including relevant product specifications and certificates.

• Prepare relevant permit declarations and applications with regulatory authorities where required.

• Coordinate with transporters, freight forwarders, 3PL providers, warehouses, and other logistics service providers to ensure smooth operations.

• Compile, update, and monitor transporter and freight rates, logistics costs, and service performance.

• Monitor delivery schedules and follow up with transporters, freight forwarders, and relevant parties on shipment status and delays.

• Track shipments and provide timely updates to internal stakeholders and customers regarding delivery and shipment status.

• Monitor inventory levels and conduct periodic stock counts to ensure inventory accuracy and follow up on any discrepancies.

• Monitor product demand, outstanding orders, and stock availability, and provide timely inventory updates to relevant internal stakeholders to support order fulfilment.

• Coordinate with warehouse personnel and 3PL/warehouse providers to ensure proper storage, handling, and movement of goods.

• Monitor warehouse capacity and coordinate with 3PL/warehouse providers on space requirements and operational matters when necessary.

• Ensure goods are properly handled, stored, packed, and dispatched according to company requirements and relevant procedures.

• Maintain accurate records of logistics activities, deliveries, shipments, inventory movements, and related documentation.

• Liaise with finance, production and other departments to ensure smooth coordination of logistics and order fulfilment activities.

• Identify opportunities to improve logistics processes, reduce transportation costs, optimize delivery arrangements, and improve overall operational efficiency.

• Perform any other duties and responsibilities assigned by the superior from time to time.

About you

• Diploma or Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or a related discipline.
• At least one to two years of practical experience in logistics, freight handling, shipping, transportation, and warehouse operations.
• Strong working knowledge of shipping documentation, trade permit applications, transportation arrangements, and inventory management practices.
• Basic proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and coordination skills, with keen attention to detail to ensure accurate documentation, timely deliveries, inventory accuracy, and compliance with relevant requirements.
• Excellent written and verbal communication skills to interact effectively with transporters, freight forwarders, warehouse/3PL providers, customers, and internal departments such as Finance and Operations.
• Ability to work independently, manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced logistics environment.
• Good problem-solving and follow-up skills to effectively manage delivery issues, shipment delays, inventory discrepancies, and other logistics-related matters.