Logistics Executive

Our Client

• The company is an established gifting solutions company specialising in corporate gifts, FMCG gifting campaigns, promotional merchandise and customised products. It partners with brands and businesses to develop, source, customise and deliver products for campaigns,

promotions, events and corporate initiatives.

Role Overview

The Senior Purchasing/Logistics Executive manages complex purchasing activities and ensures orders are placed accurately, commercially and on time. The role negotiates with China and local suppliers, oversees purchase orders and payment terms, manages supplier performance and supports the purchasing team across corporate, FMCG and promotional gifting projects.

Key Responsibilities

• Manage end-to-end purchasing activities from approved supplier quotation through purchase-order issuance and production handover.
• Review and negotiate pricing, payment terms, MOQ, lead times and commercial conditions with China and local suppliers.
• Verify purchase orders, quantities, specifications, artwork, packaging, shipment requirements and delivery commitments before release.
• Monitor purchasing budgets, cost changes and payment milestones and resolve commercial discrepancies.
• Build strong supplier relationships and evaluate supplier responsiveness, reliability and commercial performance.
• Coordinate with sourcing, production, logistics, sales, design and finance teams to ensure complete and accurate order execution.
• Identify purchasing risks early and recommend alternative suppliers, commercial solutions or recovery plans.
• Visit suppliers and factories in China when required for commercial discussions, supplier reviews and relationship management.
• Maintain purchasing reports, supplier records, agreements, order trackers and cost-saving documentation.
• Lead purchasing process improvements and support cost-reduction initiatives.
• Guide Purchasing Executives and review their purchase orders and documentation when required.

Requirements

• Diploma or bachelor's degree in Supply Chain, Purchasing, Business, Operations or a related field.
• 3-5 years of experience in purchasing, buying, sourcing, order management or supplier management.
• Proven experience dealing directly with China suppliers and managing customised or project-based orders.
• Mandarin proficiency is strongly preferred for supplier communication and negotiation.
• Willing and able to travel to China when required.
• Strong knowledge of costing, MOQ, payment terms, purchase orders, lead times and supplier performance.
• Strong negotiation, problem-solving, stakeholder management and reporting skills.
• Highly organised and commercially aware, with the ability to manage multiple urgent projects.

Preferred Industry Background

• Candidates from advertising, marketing services, corporate gifting, promotional merchandise, premiums, FMCG gifting, packaging, printing, consumer products or related industries are preferred.