Logistics Fleet Maintenance Assistant

JOB TITLE: LOGISTICS FLEET MAINTENANCE ASSISTANT

JOB PURPOSE

To provide administrative and operational support to the Fleet Maintenance team by ensuring accurate maintenance records, timely monitoring of Prime Movers and Trailers, coordination of vehicle inspections and repair activities, and proper maintenance of fleet-related documentation.

The role is responsible for supporting the Maintenance Executive in monitoring fleet availability, repair progress, diesel consumption, PUSPAKOM arrangements, trailer audits and maintenance reporting through the SOVY System to ensure the Company's fleet is properly maintained, compliant and operationally ready.

KEY RESPONSIBILITIES

1. Key in and update maintenance records in the SOVY System accurately and on time.
2. Monitor and update diesel consumption records, including data entry and reporting.
3. Arrange and coordinate court case appointments and ensure all related documents are complete.
4. Handle PUSPAKOM booking arrangements as instructed by the Maintenance Executive.
5. Monitor the repair progress of Prime Movers (PM) and Trailers.
6. Track and report idling Prime Movers and Trailers, including reasons for downtime.
7. Follow up closely with workshops and vendors on repair progress until completion.
8. Conduct trailer audits and report any defects, damages or non-compliance identified.
9. Maintain proper filing and documentation of maintenance records, invoices, inspection reports and other fleet-related documents.
10. Prepare weekly and monthly fleet maintenance reports for Management's review.
11. Perform other fleet maintenance administrative duties as assigned by the Maintenance Executive or Management.

QUALIFICATIONS & REQUIREMENTS

Education

• Minimum SPM, Certificate or Diploma in Logistics, Automotive, Business Administration, Transportation, Mechanical/Automotive Engineering or a related field.
• Fresh graduates with relevant knowledge or internship experience may be considered.

Experience

• Preferably 1–2 years of working experience in fleet maintenance administration, haulage, transportation, logistics or a related environment.
• Experience dealing with Prime Movers, Trailers, workshops or commercial vehicle maintenance will be an added advantage.

Knowledge & Skills

• Basic understanding of fleet maintenance and commercial vehicle operations.
• Familiarity with Prime Movers and Trailers will be an advantage.
• Basic knowledge of PUSPAKOM inspection and commercial vehicle compliance requirements is preferred.
• Computer literate and able to use Microsoft Excel, Word and related reporting systems.
• Experience using SOVY or other fleet/logistics management systems will be an added advantage.
• Good record-keeping, data entry and administrative skills.
• Able to prepare and maintain accurate weekly and monthly reports.
• Good communication and follow-up skills when dealing with workshops, vendors and internal departments.

Personal Attributes

• Detail-oriented and organised.
• Responsible and able to follow up on outstanding matters until completion.
• Able to work independently with minimum supervision.
• Able to prioritise multiple fleet maintenance and administrative tasks.
• Proactive in identifying and reporting vehicle downtime, defects and outstanding repairs.
• Good teamwork and communication skills.
• Willing to learn and develop knowledge of fleet maintenance and haulage operations.