Logistics Head (Preferably with Security Industry Experience)

Position Summary

The Logistics Head is responsible for the overall planning, management, control, and supervision of the Company's logistics operations, including procurement coordination, inventory management, warehousing, asset control, fleet administration, distribution, and logistical support for all business units of the Security Group of Companies.

The position ensures the timely availability, proper maintenance, accountability, and efficient utilization of company resources, equipment, uniforms, firearms accessories, communication devices, office supplies, vehicles, and operational assets necessary to support security operations and administrative functions.

The Logistics Head shall establish systems and controls that promote operational efficiency, cost-effectiveness, asset protection, and regulatory compliance.

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Key Duties and Responsibilities

Logistics Operations Management

• Develop, implement, and oversee logistics policies, procedures, and systems.
• Plan and manage the acquisition, storage, distribution, and monitoring of company assets and supplies.
• Ensure timely delivery of logistical requirements to security detachments, branch offices, and corporate departments.
• Coordinate logistics support for new account mobilizations, redeployments, and operational expansions.

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Inventory and Asset Management

• Maintain accurate inventory records of all company assets, equipment, supplies, and materials.
• Ensure proper issuance, tracking, recovery, and accountability of company property.
• Conduct periodic physical inventory counts and asset verification activities.
• Investigate inventory discrepancies, losses, damages, and shortages.
• Implement inventory control systems to minimize wastage and pilferage.

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Uniforms and Security Equipment Management

• Oversee procurement, issuance, replacement, and recovery of security uniforms and equipment.

• Maintain sufficient inventory levels of:

  • Security uniforms
  • Badges and insignias
  • Communication equipment
  • Flashlights
  • Batons and security accessories
  • Personal protective equipment (PPE)
  • Office supplies and operational materials

• Monitor equipment condition and replacement schedules.

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Fleet and Vehicle Administration

• Supervise company vehicle utilization, maintenance, registration, insurance, and repairs.
• Monitor fuel consumption and vehicle operating costs.
• Ensure vehicles are roadworthy and compliant with regulatory requirements.
• Maintain vehicle deployment and maintenance records.

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Procurement Coordination

• Coordinate with Procurement, Finance, and User Departments regarding purchasing requirements.
• Assist in sourcing vendors, evaluating quotations, and monitoring supplier performance.
• Ensure cost-effective procurement practices while maintaining quality standards.
• Monitor delivery schedules and vendor compliance.

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Warehousing and Distribution

• Manage warehouse operations and storage facilities.
• Ensure proper storage, handling, and safeguarding of company assets.
• Implement warehouse security and inventory control measures.
• Coordinate distribution schedules and delivery logistics.

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Property Accountability and Compliance

• Maintain asset accountability systems for all personnel issued with company property.
• Ensure proper documentation of property issuance, transfer, return, and disposal.
• Conduct investigations involving lost, damaged, or unreturned company assets.
• Recommend corrective actions and recovery procedures when necessary.

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Budget and Cost Management

• Assist in preparing the annual logistics and asset management budget.
• Monitor logistics expenditures and operating costs.
• Identify opportunities for cost reduction and process improvement.
• Ensure efficient utilization of company resources.

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Reporting and Documentation

• Prepare regular logistics, inventory, fleet, and asset management reports.
• Submit monthly inventory status reports and asset accountability reports.
• Maintain logistics databases and documentation systems.
• Provide management with logistics performance metrics and recommendations.

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Qualifications

Education

• Bachelor's Degree in Logistics Management, Supply Chain Management, Business Administration, Industrial Engineering, Operations Management, or any related field.

Experience

• Minimum of five (5) years of progressively responsible experience in logistics, supply chain, inventory management, warehousing, fleet management, or related functions preferably in the security industry.
• At least three (3) years in a supervisory or managerial capacity.
• Experience in security agencies, manpower services or similar industries is an advantage.

Licenses and Certifications

• Valid Professional Driver's License is an advantage.
• Certification in Supply Chain, Logistics, or Inventory Management is an advantage.

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Knowledge, Skills, and Abilities

• Strong knowledge of logistics and supply chain principles.
• Inventory and warehouse management expertise.
• Fleet administration and vehicle management knowledge.
• Strong planning, organizational, and coordination skills.
• Excellent analytical and problem-solving abilities.
• Knowledge of procurement and vendor management processes.
• Proficiency in Microsoft Excel and inventory management systems.
• Strong leadership and team management skills.
• Excellent written and verbal communication abilities.

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Key Performance Indicators (KPIs)

• Inventory Accuracy Rate
• Asset Accountability Compliance
• Logistics Delivery Timeliness
• Fleet Utilization Efficiency
• Vehicle Downtime Reduction
• Inventory Loss and Shrinkage Rate
• Budget Compliance
• Equipment Availability Rate
• Procurement Support Effectiveness
• Warehouse Audit Results

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Core Competencies

• Leadership and Team Management
• Logistics Planning
• Inventory Control
• Asset Management
• Cost Control and Budgeting
• Operational Excellence
• Attention to Detail
• Accountability
• Process Improvement
• Problem Solving

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Authority

The Logistics Head is authorized to:

• Supervise logistics personnel and warehouse operations.
• Recommend procurement requirements and inventory replenishment.
• Conduct inventory audits and asset inspections.
• Recommend disposal, replacement, and recovery of company assets.
• Coordinate directly with vendors, suppliers, and service providers.
• Implement logistics procedures approved by Management.

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Career Purpose

The Logistics Head serves as the central steward of the Company's operational resources, ensuring that all personnel, departments, and security operations receive the equipment, supplies, vehicles, and logistical support necessary to deliver reliable, efficient, and professional services. The role safeguards company assets while promoting accountability, operational readiness, and cost-effective resource management.