Logistics Officer

JOB DESCRIPTION AND JOB QUALIFICATIONS

Position: Logistics Officer

Department: Logistics / Warehouse Operations

Reports To: Logistics Head / Operations Manager

Employment Status: Full-time

Salary: Minimum Wage (based on applicable regional rates)

Work Schedule: 5 days a week, 8 hours per day, subject to company policies

I. JOB SUMMARY

The Logistics Officer is responsible for coordinating and monitoring the efficient movement, storage, dispatch, and delivery of company products. The role ensures that orders are processed accurately, deliveries are scheduled on time, inventory movements are properly documented, and logistics activities are carried out efficiently.

The position also involves coordination with the Sales, Warehouse, Procurement, and Administrative departments to ensure smooth daily operations, proper documentation, and excellent customer service.

II. JOB DESCRIPTION / KEY RESPONSIBILITIES

A. Delivery and Dispatch Coordination

• Coordinate daily delivery schedules and dispatch activities.
• Ensure that products are properly prepared, checked, and documented before dispatch.
• Monitor deliveries and follow up with drivers, riders, or third-party couriers.
• Coordinate with customers and internal departments regarding delivery schedules and updates.
• Assist in resolving delivery delays, incorrect deliveries, and other logistics concerns.

B. Inventory and Warehouse Coordination

• Coordinate with warehouse personnel to ensure the availability and proper handling of products for dispatch.
• Monitor incoming and outgoing stocks and ensure accurate inventory movement records.
• Assist in conducting periodic inventory checks and reconciliation.
• Ensure proper documentation of stock transfers, returns, and deliveries.
• Report discrepancies, damages, shortages, or other inventory concerns.

C. Documentation and Reporting

• Prepare and maintain delivery receipts, dispatch forms, waybills, and other logistics documents.
• Monitor proof of delivery and ensure that signed documents are properly filed.
• Prepare daily and weekly logistics reports, including delivery status, pending orders, and operational concerns.
• Maintain accurate and organized records of logistics transactions.
• Submit reports and escalate issues to the immediate supervisor.

D. Coordination and Communication

• Work closely with the Sales Department regarding order fulfillment and delivery commitments.
• Coordinate with Procurement regarding incoming materials and shipment schedules.
• Communicate with suppliers, transport providers, and delivery personnel when necessary.
• Provide timely updates to concerned departments regarding order and delivery status.

E. Cost and Operational Efficiency

• Assist in monitoring delivery expenses, transportation costs, and logistics-related charges.
• Help identify opportunities to improve delivery schedules, route planning, and resource utilization.
• Ensure that logistics activities follow company procedures and approved budgets.
• Recommend practical solutions to recurring operational issues.

F. General Administrative Duties

• Perform other logistics-related administrative tasks as assigned by the immediate supervisor.
• Support warehouse and operations activities when necessary.
• Comply with company policies, safety procedures, and operational standards.

III. JOB QUALIFICATIONS

Educational Background

• At least a Senior High School graduate; preferably a graduate of a vocational course or bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.

Work Experience

• Preferably with at least 6 months to 1 year of experience in logistics, delivery coordination, warehouse operations, or a related field.
• Fresh graduates are welcome to apply.
• Experience in a trading, retail, construction materials, or distribution company is an advantage.

Technical Skills

• Basic knowledge of logistics, inventory management, and delivery coordination.
• Basic computer skills, particularly Microsoft Excel, Word, and Google Sheets.
• Ability to prepare and maintain delivery and inventory documents.
• Familiarity with Google Maps, route planning, and delivery tracking.
• Knowledge of warehouse and inventory systems is an advantage.

Core Competencies

• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to coordinate with different departments and external service providers.
• Problem-solving skills and the ability to handle operational concerns.
• Ability to work independently and as part of a team.
• Honest, reliable, disciplined, and willing to learn.
• Physically capable of assisting with occasional warehouse coordination and product checking, when necessary.

IV. COMPENSATION AND BENEFITS

• Daily salary based on the applicable regional minimum wage.
• Statutory benefits in accordance with Philippine labor laws, including SSS, PhilHealth, Pag-IBIG, and 13th-month pay, subject to applicable rules.
• Other company benefits and privileges, subject to company policy.

Benefits:

• Company Christmas gift
• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Work Location: In person