Logistics / Operations Admin Assistant

About the role

Hong Aik Engineering Pte. Ltd. is seeking a Logistics / Operations Admin Assistant to join our team on a full-time basis in the West Region. This is a key administrative role that will provide essential support to our logistics and operations functions, ensuring smooth day-to-day processes and contributing to the efficiency of our supply chain and operational activities. You will be the backbone of our administrative operations, coordinating between various departments and stakeholders to facilitate seamless business operations.

What you'll be doing

• Processing and maintaining logistics documentation

• Preparing reports on operational metrics, logistics performance and administrative activities

• Handle all vehicles related Road Tax, VPC and Insurance renewals.

• Data Entry for tipper trucks job tickets in timely manner so as to ensure smooth billing and payment process to finance department and to drivers.

• Managing filing systems, both physical and digital, to ensure all documentation is organised and easily retrievable

• Answering phones, responding to emails and directing enquiries to appropriate departments

• Assisting with data entry, spreadsheet management and database updates

• Supporting the Logistics and Operations teams with general administrative tasks and special projects as required

• Liaising with external parties including transport companies, customs brokers and regulatory authorities

• Monitoring and ordering office supplies and materials as needed

What we're looking for

• Proven experience as an administrative assistant, preferably in a logistics, operations or supply chain environment
• Strong organisational and time management skills with the ability to multitask and prioritise effectively
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent communication skills, both written and verbal, with the ability to liaise professionally with internal and external contacts
• Attention to detail with accuracy in data entry and documentation
• Ability to work independently and as part of a team
• Familiarity with logistics terminology and processes
• Customer service orientation with a proactive problem-solving approach
• A keen interest in continuous learning and process improvement

What we offer

At Hong Aik Engineering Pte. Ltd., we value our employees and are committed to creating a supportive and collaborative workplace. We offer competitive remuneration, opportunities for professional development and a positive team environment where your contributions are recognised and appreciated. We believe in fostering a culture of growth and providing our staff with the tools and support they need to succeed in their roles.

About us

Hong Aik Engineering Pte. Ltd. is a respected engineering company dedicated to delivering quality solutions and services. We pride ourselves on our professionalism, reliability and commitment to excellence across all aspects of our business. With a strong focus on operational efficiency and customer satisfaction, we continue to build long-term relationships with our clients and partners. Our team is our greatest asset, and we are committed to fostering an inclusive workplace where all employees can thrive.

Ready to make an impact? Apply now to join our team as a Logistics / Operations Admin Assistant and become a vital part of our operations.