Logistics, Transportation & Operations Planning Coordinator

Position Summary

The Logistics & Transportation Coordinator is responsible for planning, coordinating, and overseeing transportation, shipping, and distribution activities across Alva and Live Oak Farm (LOF), ensuring timely deliveries, product quality, and cost efficiency.

This position follows a seasonal work schedule based on shipping volume. During the peak shipping season, from April through mid-June, the position requires full-time availability, including seven-day workweeks and extended hours as operational needs demand. During the remainder of the year, the position transitions to part-time hours based on transportation and shipping requirements.

Key Responsibilities

1. Logistics & Transportation Management

· Plan and coordinate inbound and outbound transportation and distribution for Alva and LOF.

· Manage transportation providers, freight rates, shipping schedules, and delivery performance.

· Coordinate FedEx, UPS, refrigerated trucking, dedicated carriers, and inter-farm transfers.

· Optimize transportation routes, shipment consolidation, truck utilization, and freight costs.

· Coordinate shipping priorities with Production, Growing, Sales, and Customer Service.

· Monitor transportation delays, shipping discrepancies, damages, and freight claims.

· Maintain communication with carriers and internal departments to ensure timely deliveries.

2. Shipping & Distribution Coordination

· Coordinate shipping preparation, staging, loading, and transportation documentation.

· Oversee cross-dock activities, including receiving, sorting, staging, and redistribution.

· Ensure shipments meet customer requirements and product handling standards.

· Monitor shipping rack utilization, inventory, and recovery.

· Evaluate packaging and transportation methods to improve shipping efficiency.

· Maintain accurate shipping and transportation records.

3. Cost Control & Operational Efficiency

· Monitor freight costs and identify opportunities to reduce transportation expenses.

· Evaluate carrier performance and recommend improvements.

· Improve shipping schedules, routing, and transportation utilization.

· Identify opportunities to reduce shipping errors, delays, and unnecessary handling.

· Support improvements in logistics procedures and operational efficiency.

4. Reporting & Communication

· Maintain transportation schedules and shipping performance reports.

· Track on-time shipping, freight costs, carrier performance, and transportation issues.

· Communicate shipping delays and potential problems to the appropriate departments.

· Provide regular updates and recommendations to management.

Seasonal Work Schedule & Availability

Peak Shipping Season: April through Mid-June

· Full-time schedule with availability to work seven days per week as required by shipping demand.

· Extended working hours, including early mornings, evenings, weekends, and holidays when necessary.

· Flexibility to respond to transportation delays, last-minute shipping changes, and urgent operational requirements.

· Work schedules and hours will be determined by shipping volume and operational needs.

Lower Shipping Season: Mid-June through March

· Part-time schedule based on shipping and transportation workload.

· Flexible hours depending on scheduled shipments, carrier coordination, and operational requirements.

· Availability to provide additional support when shipping volume increases.

· Weekly hours may vary based on business needs.

Qualifications & Requirements

· Minimum Five years of experience in logistics, transportation, shipping, or distribution coordination.

· Experience working with freight carriers, transportation scheduling, and shipping documentation.

· Strong organizational, communication, and problem-solving skills.

· Ability to manage multiple shipments and priorities under tight deadlines.

· Proficiency in Microsoft Excel, Outlook, and shipping or transportation management systems.

· Ability to work independently and coordinate with multiple departments.

· Greenhouse, nursery, agricultural, or perishable product logistics experience preferred.

· Bilingual English/Spanish preferred.

· Ability and willingness to work extended hours and weekends during peak shipping periods.

Key Performance Indicators (KPIs)

· On-time shipping and delivery performance.

· Transportation cost per shipment and per unit.

· Freight and truck capacity utilization.

· Shipping accuracy and reduction of transportation claims.

· Carrier performance and responsiveness.

· Shipping rack utilization and recovery.

· Overall transportation cost savings.

Position Expectations

The primary responsibility is to ensure reliable, efficient, and cost-effective logistics and transportation operations across both Alva and LOF.

The position requires a high level of availability and flexibility during the peak shipping season, followed by a reduced part-time schedule during the remainder of the year.

The objective is to maintain excellent customer service, minimize transportation costs, and ensure all products are shipped accurately and on schedule.

Work Location: In person