LOGISTICS VENDOR DEVELOPMENT

The Logistics Vendor Development Officer is responsible for identifying, developing, onboarding, and managing logistics service providers, including trucking companies, truck owners, and other transportation vendors. The position ensures that the company has reliable, qualified, and cost-effective vendors to support daily operations and customer requirements.

Key Responsibilities

1. Vendor Sourcing and Recruitment

• Identify and source potential logistics vendors, trucking companies, and transport providers.
• Build and maintain a database of qualified vendors.
• Conduct vendor outreach through calls, messages, referrals, and online platforms.
• Expand the company’s vendor network based on operational requirements and geographic coverage.

2. Vendor Accreditation and Onboarding

• Collect and verify required vendor documents and business permits.
• Conduct vendor accreditation and background checks.
• Coordinate with Finance, Operations, and Compliance teams for vendor approval.
• Ensure vendors complete all onboarding requirements before deployment.
• Maintain updated vendor records and accreditation status.

3. Vendor Rate and Capability Assessment

• Gather and compare vendor rates based on routes, vehicle types, and service requirements.
• Evaluate vendor capacity, fleet availability, service coverage, and operating capabilities.
• Coordinate with the Business Development and Operations teams regarding applicable trucking rates.
• Assist in negotiating competitive rates and commercial terms with vendors.

4. Vendor Relationship Management

• Develop and maintain good working relationships with logistics vendors.
• Communicate operational requirements, policies, rates, and service expectations.
• Address vendor concerns and coordinate with concerned departments for resolution.
• Monitor vendor satisfaction and availability.
• Maintain regular communication with active and potential vendors.

5. Vendor Performance Monitoring

• Monitor vendor performance based on:
• On-time pickup and delivery
• Vehicle availability
• Driver compliance
• Service quality
• Customer complaints
• Documentation completeness
• Adherence to agreed rates
• Report recurring vendor issues to management.
• Recommend corrective actions or vendor replacement when necessary.

6. Fleet and Capacity Development

• Identify additional truck capacity based on customer and operational requirements.
• Develop a reliable pool of trucks and drivers for regular and peak operations.
• Monitor available vehicle types, truck capacity, and service areas.
• Coordinate urgent truck requirements with vendors.

7. Coordination with Operations

• Coordinate with Dispatch and Operations regarding truck requirements and vendor availability.
• Provide updated vendor and vehicle information to the Operations team.
• Assist in resolving truck shortages, cancellations, and operational issues.
• Ensure that vendors are properly informed of trip and delivery requirements.

8. Documentation and Reporting

• Maintain accurate and updated vendor profiles and accreditation records.
• Prepare vendor sourcing, accreditation, capacity, and performance reports.
• Monitor active, inactive, and newly accredited vendors.
• Maintain records of vendor rates and service coverage.
• Submit regular reports to management.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• Experience in logistics, transportation, trucking, vendor management, procurement, or business development is preferred.
• Strong communication and negotiation skills.
• Good networking and relationship-building abilities.
• Proficient in Microsoft Excel/Google Sheets.
• Highly organized and detail-oriented.
• Able to work under pressure and meet urgent operational requirements.
• Willing to communicate with vendors through phone, email, messaging applications, and other platforms.

Preferred Skills

• Knowledge of the Philippine trucking and logistics industry.
• Existing network of trucking companies or transport providers is an advantage.
• Experience in vendor accreditation and document verification.
• Knowledge of truck types, routes, capacity, and transportation rates.
• Strong negotiation and problem-solving skills.

Key Performance Indicators (KPIs)

• Number of newly accredited qualified vendors
• Vendor availability and capacity
• Vendor response rate
• Successful truck deployment rate
• Vendor performance and on-time delivery rate
• Vendor retention rate
• Competitive vendor rates
• Resolution time for vendor concerns
• Completeness and accuracy of vendor documentation

Reports To

Logistics Manager / Operations Manager

Pay: From Php20,000.00 per month

Work Location: In person