Logistics / Warehouse Supervisor

I. JOB SUMMARY

The Logistics / Warehouse Supervisor is responsible for the overall supervision and coordination of warehouse and logistics activities, including receiving, inspection, storage, inventory control, issuance, handling, and movement of materials, supplies, equipment, and finished products.

The position ensures that materials are properly received, recorded, stored, and issued to support smooth production operations while maintaining accurate inventory records, proper housekeeping, safety, and efficient warehouse operations.

II. KEY DUTIES AND RESPONSIBILITIESA. Warehouse Operations

• Supervise daily warehouse activities and ensure proper organization of all materials and supplies.
• Oversee the receiving, checking, counting, labeling, and proper storage of incoming materials.
• Ensure that materials are properly arranged and stored according to type, quantity, and usage.
• Monitor the issuance of materials to the Production Department based on approved requests.
• Ensure proper handling and movement of materials to prevent damage, loss, or unnecessary waste.
• Maintain cleanliness, orderliness, and proper housekeeping within the warehouse.

B. Inventory Management

• Maintain accurate records of all incoming, outgoing, and available materials.
• Conduct regular physical inventory counts and reconcile actual stocks with inventory records.
• Monitor stock levels and identify materials that need replenishment.
• Prepare inventory reports and submit them to Management or the concerned department.
• Immediately report discrepancies, shortages, damaged materials, or abnormal inventory variances.
• Implement proper FIFO or other applicable inventory control procedures.

C. Logistics and Material Movement

• Coordinate the movement and delivery of materials between suppliers, warehouse, production areas, and other designated locations.
• Coordinate with Purchasing regarding incoming deliveries and expected arrival schedules.
• Coordinate with Production regarding material requirements and availability.
• Assist in scheduling and monitoring deliveries and transportation activities.
• Ensure that delivery and receiving documents are properly completed and filed.
• Monitor the loading and unloading of materials and finished products.

D. Documentation and Reporting

• Maintain proper records of receiving reports, delivery receipts, material requests, issuance records, inventory reports, and other warehouse documents.
• Prepare daily, weekly, and monthly warehouse and inventory reports as required.
• Ensure that all warehouse transactions are properly documented and authorized.
• Maintain organized and updated warehouse files and records.

E. Supervision and Team Management

• Supervise warehouse personnel and assign daily tasks and responsibilities.
• Monitor employee attendance, work performance, productivity, and compliance with company policies.
• Provide instructions and training to warehouse personnel regarding proper material handling and warehouse procedures.
• Promote teamwork, discipline, accountability, and professionalism among warehouse staff.

F. Safety and Compliance

• Ensure that warehouse operations comply with company safety rules and procedures.
• Ensure proper handling, storage, and movement of materials and equipment.
• Monitor the proper use of Personal Protective Equipment (PPE) by warehouse personnel.
• Identify potential safety hazards and report them immediately to Management.
• Maintain clear and safe access to warehouse areas, walkways, emergency exits, and storage locations.
• Support company compliance with applicable safety, environmental, and regulatory requirements.

III. COORDINATION WITH OTHER DEPARTMENTS

The Logistics / Warehouse Supervisor shall regularly coordinate with:

• Purchasing – for material orders, supplier deliveries, and delivery schedules.
• Production – for material requirements, issuance, and availability.
• Quality Assurance / Quality Control – for inspection and verification of received materials when required.
• Administration / HR – for personnel-related matters and documentation.
• Accounting / Finance – for supporting documents related to deliveries, purchases, and inventory.
• Plant Operations / Management – for operational concerns, reports, and approvals.

IV. QUALIFICATIONS

• Graduate of Logistics, Supply Chain Management, Business Administration, Industrial Engineering, or a related field is preferred.
• With relevant experience in warehouse, logistics, inventory, or manufacturing operations.
• Previous supervisory experience is an advantage.
• Knowledge of inventory control and warehouse procedures.
• Basic computer skills, particularly Microsoft Excel and Word.
• Good organizational and record-keeping skills.
• Good communication and coordination skills.
• Able to work under pressure and meet operational deadlines.
• Physically capable of performing warehouse-related duties when required.

V. SKILLS AND COMPETENCIES

• Leadership and team supervision
• Inventory management
• Warehouse organization
• Logistics coordination
• Documentation and reporting
• Problem-solving and decision-making
• Attention to detail
• Communication and coordination
• Time management
• Safety awareness
• Computer and Microsoft Office skills
• Accountability and integrity

VI. PERFORMANCE EXPECTATIONS

The Logistics / Warehouse Supervisor is expected to ensure:

• Accurate inventory records and minimal inventory discrepancies.
• Timely availability of materials required by Production.
• Proper receiving, storage, issuance, and movement of materials.
• Proper and complete warehouse documentation.
• Safe, clean, and organized warehouse operations.
• Efficient supervision and productivity of warehouse personnel.
• Timely submission of required inventory and logistics reports.
• Proper coordination with Purchasing, Production, QA/QC, Accounting, and Management.

Pay: Up to Php18,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person