Looking for office admin

Job Overview

We are seeking a proactive and organized Office Administrator to join our dynamic team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and fostering a welcoming environment for clients, Your energetic approach and meticulous attention to detail will help us maintain efficiency, uphold professional standards, and support our team’s success. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Manage front desk operations, while handling multi-line phone systems with excellent phone etiquette.
• Oversee clerical tasks such as filing, data entry, and maintaining organized records to ensure easy access and compliance.
• Support human resources activities including onboarding new employees, assisting with training & development initiatives, and maintaining employee files.
• Handle bookkeeping and basic accounting functions ,including invoicing, expense tracking, and vendor management.
• Assist with payroll processing by collecting timesheets, verifying hours worked, and ensuring accurate data entry.
• Coordinate office supplies procurement, manage vendor relationships, and oversee office maintenance to keep the workspace efficient and welcoming.
• Supervise team members when applicable, providing guidance on procedures and fostering a collaborative team environment.
• Support budgeting activities by tracking expenses and assisting in financial planning efforts.

Experience

• Proven office experience or administrative background demonstrating strong organizational skills and multitasking abilities.
• Supervising experience is highly desirable to effectively oversee team members or administrative personnel.
• Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, and visitors.
• Familiarity with front desk operations, multi-line phone systems, filing systems, and vendor management processes.
• Experience in human resources functions such as onboarding or training & development is a plus.
• Strong organizational skills with an eye for detail to manage multiple priorities efficiently.

Join us in creating a vibrant work environment where your organizational talents will shine! We value energetic professionals who are eager to contribute their skills in a fast-paced setting while supporting our team’s growth and success.

Pay: $20.00-$23.00 per hour

Work Location: In person