Machine Maintenance Officer

Responsibilities:

1. Machine & Preventive Maintenance

• Conduct preventive maintenance activities according to the Master Preventive Maintenance Schedule.
• Prepare, review and update preventive maintenance checklists whenever amendments or improvements are required.
• Prepare and maintain Machine Specifications, Machine Instructions, Preventive Maintenance Checklists and Spare Parts Lists.
• Carry out machine troubleshooting and breakdown analysis for machinery on the production floor.
• Record findings, corrective actions and other relevant evidence in the Machine Breakdown and Overhaul Record.
• Follow up on identified issues until they are properly rectified or corrected.
• Assist in machinery and facilities audits as assigned and according to schedule.
• Ensure proper housekeeping and cleanliness after maintenance work is completed.

2. Spare Parts & Purchase Management

• Raise Purchase Requisitions (PR) for machine parts and spare parts when required.
• Obtain and update quotations for machine parts and spare parts.
• Submit purchase requests for approval by the relevant superior.
• Follow up with suppliers until requested items are received.
• Monitor and update spare parts inventory and arrange for replenishment when necessary.
• Ensure proper issuance of spare parts to the respective production sections and maintain accurate issuance records.
• Arrange external repair services for machine parts when necessary, subject to quotation and approval.

3. Contractor & External Repair Coordination

• Coordinate and attend to contractors during on-site machinery or facilities repair works.
• Ensure contractors comply with company requirements, safety procedures and relevant work practices.
• Monitor repair activities and follow up to ensure satisfactory completion of work.

4. Maintenance Records & Documentation

• Ensure proper maintenance, filing, and updating of all maintenance-related documents and records.
• Maintain accurate Machine History Records.
• Ensure all preventive maintenance activities and machine repair records are properly documented.

5. Reports & Management Review

• Prepare the Monthly Preventive Machine Maintenance Report, including:

  • Updating PM records.
  • Preparing monthly summaries of completed preventive maintenance for each section.
  • Updating the Master Preventive Maintenance Schedule.

• Record and update the Monthly Preventive Machine Maintenance Checklist for all machinery in the respective sections.

• Prepare maintenance reports and supporting evidence for identified issues and corrective actions.

6. Safety, Health & Housekeeping

• Ensure maintenance activities are conducted safely and in accordance with company requirements.
• Identify potential risks related to machinery and maintenance activities and report them to the superior for review and appropriate action.
• Ensure proper housekeeping and cleanliness of work areas after maintenance activities.
• Support the company in maintaining a safe, clean and well-organized production & maintenance environment.

7. Other Duties

• Perform other maintenance-related or general duties as assigned by the superior from time to time.

Requirements

• Diploma / Certificate in Mechanical Engineering, Electrical Engineering, Mechatronics, Industrial Engineering, or a related technical field.
• Relevant experience in machine maintenance, preventive maintenance, troubleshooting, or manufacturing environments will be an advantage.
• Good knowledge of machinery maintenance and preventive maintenance practices.
• Able to perform basic troubleshooting and identify machine problems.
• Familiar with maintenance records, checklists, machine history records and spare parts management.
• Good organizational and documentation skills.
• Able to coordinate with production personnel, suppliers, contractors and internal departments.
• Able to work independently as well as in a team.
• Responsible, disciplined, proactive and willing to learn.
• Good communication and problem-solving skills.